Legal Staff Accounting/Finance in Clayton, MO

Law Firm

Clayton, MO

Legal Staff Accounting/Finance in Clayton, MO

Legal Staff

4-6 yrs required

No

Job Title: Billing Team Lead

Job Responsibilities:
The Billing Team Lead is tasked with overseeing the billing staff for an assigned region or team within the law firm. The primary responsibilities include providing leadership and direction to the billing staff, coordinating workflow, and monitoring performance to ensure compliance with the firm's policies and procedures. The role involves working closely with other Billing Team Leads and the Senior Billing Manager to identify opportunities for process improvements and assist in implementing new protocols that support the firm's overall strategic plan. The Billing Team Lead also plays a key role in driving efficiency and consistency across the billing department.

Key responsibilities and duties include:

- Assisting the Senior Billing Manager in overseeing the billing staff, including assigning work responsibilities, ensuring quality and timely work products, resolving problems, and assessing work performance.
- Providing mentoring, training, and ongoing feedback to the billing staff, managing and balancing billing workloads, overseeing schedules and overtime, and providing input for annual performance evaluations.
- Ensuring compliance with the firm's and department's policies, addressing or resolving identified issues, and escalating where appropriate.
- Communicating deadlines and ensuring compliance with the month-end close process, and creating the new prebills for the next month's billing cycle.
- Handling day-to-day direct billing responsibilities (approximately 25% of the time) where needed due to complexity or to support firm strategic initiatives; overseeing and steering billing overflow as needed to ensure smooth operations.
- Maintaining involvement and oversight of team members' workloads to ensure timely and accurate bill issuance and keeping documentation up to date.
- Developing billing staff by enabling them to establish strong working relationships with assigned billing attorneys and become the primary point of contact for billing attorneys and legal secretaries.
- Supporting proper e-billing protocol, working alongside the E-Billing Specialist to ensure all e-billed clients are billed in a timely and accurate manner according to firm and client standards.
- Serving as a point of contact for escalated billing attorney and administrative staff inquiries, ensuring that all requests to billing staff are acted upon appropriately and promptly.
- Liaising with and supporting finance functions outside of Billing as needed.
- Assisting with developing and maintaining department training and resource materials.
- Driving performance excellence with effective communication, performance management, and employee recognition, identifying opportunities for employee growth, and assisting with achieving goals.
- Promoting a positive, energetic culture featuring teamwork, collaboration, and excellence.
- Serving as a positive role model, exemplifying firm and department standards in daily operations.
- Performing additional duties and responsibilities as assigned by the Senior Billing Manager.

Education and Experience:
- A Bachelor's degree is strongly preferred for this position.
- The candidate must have 4 to 6 years of related experience.
- Supervising experience is required.
- Knowledge of accounting concepts is required.
- Experience with Aderant Expert Billing and BillBlast e-billing software is preferred.
- The candidate must have the ability to calculate figures and amounts such as discounts, percentages, and billing rates.
- Strong experience in Microsoft Office, including Word and Excel, is necessary.
- Exceptional organizational, problem-solving, and analytical skills are required.
- The candidate must possess high standards, excellent attention to detail, effective communication skills, an ownership mentality, and exceptional follow-through skills.
- Strong communication and interpersonal skills are required to interact and build positive relationships with staff, attorneys, and clients.
- The ability to multi-task and adapt to changing priorities and work demands is essential.

Salary Information:
The law firm offers competitive salaries, bonuses, and great benefits to employees, including paid time off, health, vision, dental, 401k, life, disability, and more. Benefit eligibility depends on hours worked. Compensation is determined based on the market in which the position is located, the responsibilities of the position, the experience, education, and skills of the applicant, and other job-related factors. The hourly range for this position is as follows:
- For individuals physically located in Denver: to .
- For individuals physically located in Chicago, San Diego, or Washington .: to .

The law firm is an equal opportunity employer and encourages diverse candidates to apply.