Law Firm
Rochester, NY
Legal Staff Other in Rochester, NY
Legal Staff
10-12 yrs required
No
Bullet points:
- Law firm seeking Chief Administrative Officer (CAO) to oversee efficient and effective administrative operations of all offices.
- Responsible for managing physical office spaces, systems, and facilities.
- Develops strategic plans for office operations and provides support systems to meet time-sensitive attorney and client expectations.
- Focuses on profitability and efficiency of local offices and provides leadership for office services, reception, facilities, and secretarial services.
- Hybrid work schedule available for this role.
- Reports to Chief Operating Officer and directly supervises Regional Administrators and Director of Secretarial Services.
- Works closely with Functional Area Leaders.
- Multiple office locations: Rochester, NY; Boston, MA; Providence, RI; New York, NY; Long Island, NY; Washington, DC; Chicago, IL.
- Creates culture of operational excellence and accountability.
- Collaborates with COO and Real Estate Brokers on space, facilities, and equipment needs.
- Delivers firm-wide engagement strategies and programs to promote high job satisfaction and morale.
- Works with Functional Area Leaders to align people, processes, and structure for high quality support to clients.
- Responsible for hiring, development, and supervision of administrative operations management team.
- Oversees office facilities, including space planning, renovations, maintenance, safety, and security.
- Manages vendor and service provider relationships for facilities maintenance, office supplies, and equipment.
- Negotiates contracts with external vendors and service providers.
- Drives global projects with input from stakeholders.
- Ensures all office functions are aligned to meet firm-wide goals and provide seamless client service.
- Leads change management efforts and maintains best-in-class service levels.
- Develops staffing plans and budgets for all offices.
- Ensures operational expenses meet budgets and contributes to cost-effective management.
- Communicates effectively to keep staff informed of office and firm-wide information.
- Participates in information security and risk management committees.
- Bachelor's degree required, MBA a plus.
- 10-12 years of management experience, preferably in a law firm or professional services environment.
- Salary range varies by location: Rochester, NY ($166, to $266,), Providence, RI ($188, to $289,727), NYC and Long Island, NY ($213, to $329,), Chicago, IL ($196, to $302,897), Boston, MA and Washington, DC ($205, to $316,).
- Additional contingent compensation may be available based on factors such as work performance, location, experience, education, and qualifications.
- Equal Opportunity/Affirmative Action Employer.
- Nixon Peabody participates in E-Verify to confirm identity and employment eligibility.
- Hybrid work schedule available for this role.
SEO friendly job title: Chief Administrative Officer - Law Firm
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May 02, 2025
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