Legal Staff Receptionist in Southlake, TX

Law Firm

Southlake, TX

Legal Staff Receptionist in Southlake, TX

Legal Staff

Min 2 yrs required

No

Job Title: Law Office Manager/Legal Assistant/Paralegal/Receptionist

Job Responsibilities:
- Handle billing and interact with clients, visitors, landlords, and vendors.
- Manage office supplies as a buyer and ensure timely procurement.
- Schedule depositions and court appearances; manage attorneys' calendars.
- Organize and maintain legal files and document production.
- Maintain an organized filing system for client records and case files.
- Provide administrative support to attorneys, including proofreading documents and conducting necessary research.
- Handle e-filing and communicate with records service providers and third-party billing agencies.
- Process public information requests and handle issuing and collecting records through subpoenas.
- Assist attorneys with trial preparation.
- Interact with clients personally and through clients' computer systems for documents, case management, and billing.
- Ensure the reception area is tidy and welcoming for clients.

Education and Experience Information:
- Proven experience in a legal administrative role or similar position is preferred.
- Strong organizational and multitasking skills with attention to detail.
- Excellent verbal and written communication skills are essential.
- Ability to work independently and as part of a team in a fast-paced office environment.
- Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel), Adobe, QuickBooks, and billing software (specifically Bill4Time).
- Familiarity with public websites, including e-filing, court sites, and Secretary of State websites.
- Paralegal certification is required.

Salary Information:
- Salary is commensurate with experience and qualifications.

Additional Information:
- This is a full-time position with expected working hours of 40 per week.
- The job is in-office full-time, with no remote work except for after-hours emergencies.
- The work schedule is Monday to Friday.
- Benefits include a 401(k) plan with matching, disability insurance, free parking, health insurance, paid sick time, paid time off, and a retirement plan.
- The position requires someone to start work between August 4 and August 6.

If you enjoy working in a high-level legal environment with a small team to best serve clients, you are invited to apply.