Legal Staff Legal Secretary in Red Bank, NJ

Law Firm

Red Bank, NJ

Legal Staff Legal Secretary in Red Bank, NJ

Legal Staff

No

**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary/Receptionist Responsibilities: Provide administrative support to three or more attorneys. Attend and take notes at meetings. Assist attorneys in collecting legal and factual documents and filing motions. Communicate with opposing counsel and other parties, clients, judicial administrative staff, and vendors. Schedule depositions, site inspections, hearings, closings, and meetings for attorneys and other legal staff. Accurately proofread, edit and prepare legal documents and notices, and update transactional documents with the most recently negotiated language. Receive mail, documents, packages, and courier deliveries and deliver or distribute items. Transmit legal correspondence to clients, witnesses, and court officials by electronic filing, mail, fax, or messenger. Complete administrative forms, such as timecards and expense reports for supervising attorneys. Answer phone calls, take notes and messages, and redirect calls when appropriate. Maintain and update inventories of contact details. Greet clients, visitors, and guests; determine the purpose of each person's visit, and direct or escort guests to the appropriate location. Perform administrative and clerical support tasks. Perform basic filing and recordkeeping.

Qualifications: High school diploma or equivalent required. 2+ years of hands-on experience in a Legal Secretary capacity. Effective Communication (Written and Verbal): The ability to communicate clearly and coherently, interpreting information and adapting communication to suit particular situations and audience needs. The ability to develop and maintain relationships with others, and to work with others toward a common goal by working cooperatively, developing positive relationships, and providing information and assistance willingly. The ability to develop and apply comprehensive planning and organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently. The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills. Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures and systems. Basic knowledge of the constitution, legal terminology, regulations, and court system. Strong technology skills and particularly proficiency with Microsoft Suite and ability to work with legal technology (court-filing computer systems, transcription software, etc.). Ability to multitask and prioritize. Ability to organize the workflow and use time efficiently. Outstanding time-management and typing skills. Uses the utmost discretion regarding the sensitive company, employee, and client information.