Legal Staff Information Technology in New York City, NY

Law Firm

New York City, NY

Legal Staff Information Technology in New York City, NY

Legal Staff

1-2 yrs required

No

Job Title: IP Administrator (Patent) I

Job Responsibilities:
The IP Administrator (Patent) I (IPA) is tasked with supporting one or more practitioners and may also provide dedicated support to one or more clients. The role requires a comprehensive understanding of domestic patent prosecution. The IPA's responsibilities include preparing legal documents related to domestic patent prosecution, maintaining dockets, files, and data integrity, and interacting with clients and relevant personnel. The IPA provides practice support and assistance and acts as a liaison between the practitioner and external and/or internal team members or departments.

Essential functions of the job include:
- Preparing legal documents, reports, and correspondence related to domestic patent prosecution for practitioners and/or clients.
- Preparing and filing documents with the United States Patent and Trademark Office (USPTO).
- Assisting practitioners in managing their dockets according to law firm practices.
- Organizing and maintaining the integrity of electronic data and files relating to clients’ intellectual property in accordance with law firm policy and procedures.
- Reviewing incoming correspondence, including paper and electronic mail, facsimiles, docketed information, and/or client instructions, and taking necessary action in accordance with law firm policy and procedures.
- Demonstrating proficiency with a range of software applications, including Microsoft Outlook, Microsoft Word, Microsoft Excel, and applicable IP software solutions, and learning new applications as needed.
- Using strong communication skills to interact with various parties via telephone, electronic mail, and facsimile as necessary, consistently following up, and maintaining open lines of information-sharing with clients, practitioners, direct supervisors, and other law firm management and personnel as needed.
- Coordinating with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely manner.
- Researching and retrieving information for the completion of assigned tasks utilizing applicable resources, which may include the law firm Intranet, law firm training materials, legal rules books (., the Manual of Patent Examining Procedure, etc.), and the USPTO website.
- Performing general administrative and support duties or tasks as required and requested.
- Taking on additional responsibilities as needed and assigned.

Education and Experience Information:
- A Bachelor’s degree is preferred.
- A minimum of one to two (1-2) years of experience in domestic patent prosecution in a law firm or professional setting is required, with a preference for a law firm setting.
- Demonstrated success functioning in a demanding service-oriented environment is necessary.
- Proficient knowledge of domestic patent prosecution procedural terminology, requirements, and workflow is required.
- Effective oral and written communication skills are essential.
- Proven interpersonal skills and the ability to work effectively with different levels of constituencies both as an individual contributor and in a team setting are required.
- Strong critical thinking, interpretive, and problem-solving skills are important.
- Strong organizational skills with meticulous attention to accuracy and detail are necessary.
- The ability to prioritize one's own work is essential.
- Flexibility, resourcefulness, and a willingness to support the law firm and its business needs are required.
- The ability to respond calmly, efficiently, and effectively in stressful situations is necessary.
- Proficiency in MS Outlook, Word, and Excel, and applicable IP software solutions is required.
- Comfort using new technologies and databases is essential.
- Demonstrated ability to handle multiple tasks simultaneously and prioritize tasks in an efficient manner is required.
- The ability to maintain confidentiality of matters and other law firm business information is essential.
- Punctuality and reliability are required.
- The ability to adhere to the established work schedule, with flexibility required to respond to workload demands and work additional hours when necessary, is essential.

Salary Information:
The pay range for this position is $69,000 USD to $84,400 USD annually. The actual pay will be determined based on experience and other job-related factors permitted by law.

Additional Information:
This position is located in a hybrid environment, with potential locations including Boston, New York, or Washington DC. The law firm offers a comprehensive benefit package focused on the overall well-being of employees, including multiple health care plan options, vision and dental insurance, flexible spending accounts/health saving accounts, and life insurance. Eligibility for the employer-sponsored 401(k) plan includes an employer match and discretionary profit sharing. The law firm is invested in employee development by providing tuition reimbursement and professional development opportunities. Additional benefits include generous paid time off, parental leave, commuter benefits, a charitable matching gift program, and well-being support.

The law firm does not offer visa sponsorship, and all job openings are subject to export control regulations. Employment offers are contingent upon successful completion of a background check. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment, and violations of this law are subject to criminal penalties and civil liability.

Physical Demands:
The law firm will strive to provide reasonable accommodations to enable an employee with a disability to successfully perform this position in an office setting. Frequent communication is essential, and employees must be able to exchange timely and accurate information in various situations. The position may involve maintaining a stationary position for long periods (up to 50% of the workday) with occasional movement, as well as lifting and/or moving objects weighing up to 25 pounds.

Work Environment:
The office work environment is characteristic of a typical office setting, with standard office equipment and noise levels usually ranging from quiet to moderate. The setting requires managing multiple work priorities along with frequent interruptions.

Equal Opportunity Employer:
The law firm is an equal opportunity employer required to notify all applicants of their rights pursuant to federal employment laws. For further information, applicants are encouraged to review the Know Your Rights notice from the Department of Labor.