Legal Staff Legal Secretary in O Fallon, IL

Law Firm

O Fallon, IL

Legal Staff Legal Secretary in O Fallon, IL

Legal Staff

1-3 yrs required

No

Job Title: Legal Administrative Assistant

Job Responsibilities:
The Legal Administrative Assistant at the law firm is tasked with providing comprehensive administrative and secretarial support to assigned attorneys and paralegals. The responsibilities include formatting legal documents such as briefs, pleadings, and correspondence, and ensuring these documents are filed correctly with state and federal courts, necessitating a firm understanding of e-filing procedures. The assistant must regularly proofread documents to ensure accuracy and completeness before distribution or filing.

Key responsibilities also encompass updating and maintaining client files and managing attorney calendars through Outlook by scheduling appointments and noting due dates. The role involves organizing and coordinating travel arrangements for attorneys and preparing reimbursements and mileage claims. Additionally, the assistant is responsible for accurately entering, reviewing, and revising timekeeper timesheets, including the consistent identification of litigation codes when applicable.

The Legal Administrative Assistant is also expected to review vendor invoices for accuracy, prepare check requests, and ensure the timely submission of these invoices for payment. They assist in conflict checks and provide telephone support for attorneys and occasionally for receptionist duties. Other office administrative tasks may be assigned by the Office Manager.

Skills and Abilities:
The candidate should be proficient in File & Serve, Odyssey, Pacer, and software such as Word, Outlook, PowerPoint, IManage, and Excel, with knowledge of Aderant being a plus. Consistent attendance and punctuality are crucial, as is the ability to cover work responsibilities during absences. The role demands excellent verbal and written communication skills, a prompt response to attorney and client service requests, and a commitment to meeting deadlines. Dependability and the ability to work independently while following instructions are essential.

Teamwork is emphasized, with the expectation to contribute to a positive team spirit and support collective success. Basic PC skills are required, along with the ability to operate office equipment like phones, copiers, scanners, faxes, and printers.

Personal Attributes:
The ideal candidate should have a strong understanding of, and adherence to, the firm's policies and procedures. Flexibility and a willingness to assist wherever needed are important, as is maintaining a positive attitude and approachability. The ability to adapt to workload fluctuations and changes in responsibilities is crucial, especially given the high-stress situations and demanding caseloads typical of the position.

The candidate should present written communications that are concise and accurate and exhibit confident and professional verbal communication skills. Effective communication with clients and vendors is required, including providing clear and thorough answers to questions. Problem-solving skills are essential for success in this role.

Education and Experience Information:
The text does not specify particular educational qualifications or prior experience requirements for the Legal Administrative Assistant position. However, given the responsibilities and skills required, it can be inferred that candidates should have relevant administrative experience, preferably in a legal setting, and proficiency in the specified software and tools.

Salary Information:
The salary for the Legal Administrative Assistant position at the law firm ranges from $45, to $60, annually.

Additional Information:
The law firm offers a hybrid work environment, competitive compensation, and a comprehensive benefits package that includes medical, dental, vision, life, disability, and a 401(k) plan. The firm is committed to diversity and does not discriminate in its employment practices based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.