Legal Staff Legal Secretary in New York City, NY

Law Firm

New York City, NY

Legal Staff Legal Secretary in New York City, NY

Legal Staff

No

This position may also require work outside of normal business hours based on business needs.




LEGAL EXECUTIVE ASSISTANT - CONVENIENTLY LOCATED IN NEW YORK CITY

Ropes & Gray, a top-three ranked global law firm known for its exceptional practices and commitment to excellence, is seeking a highly skilled Legal Executive Assistant to join their team in New York City. This is an exciting opportunity for a detail-oriented and proactive individual to work alongside industry-leading lawyers and play a vital role in managing day-to-day activities.

As a Legal Executive Assistant, you will join the practice as an integral member of the group, managing the flow of information as you screen, organize, and prioritize requests from both internal and external clients. You will also have the opportunity to support and demonstrate fluency in the firm's Trusted Advisor and Proactive Assistance programs, as well as develop a strong understanding of assigned lawyers' practices and clients.

The successful candidate will possess a college degree or equivalent, along with expert proficiency in MS Office applications. Strong organizational skills, excellent attention to detail, and the ability to prioritize multiple tasks are essential for this role. The ideal candidate will also have strong interpersonal skills and the ability to build relationships with internal and external stakeholders.

In return, Ropes & Gray offers a comprehensive Total Rewards package, including competitive compensation, comprehensive health and well-being benefits, personal and professional development opportunities, and a supportive and collegial culture. The anticipated pay range for this role is between $73,900 and $112,650, with the potential for a discretionary bonus based on performance.

Key Responsibilities:

- Support and demonstrate fluency in the firm's Trusted Advisor and Proactive Assistance programs
- Maintain strict confidentiality and possess strong interpersonal skills
- Communicate effectively with all levels of the organization
- Maintain a positive and professional attitude and work effectively with other departments
- Foster open and frequent communication with teammates
- Provide superior client service with internal and external clients
- Act as a gatekeeper and prioritize conflicting needs
- Demonstrate an intimate knowledge of assigned lawyer's work habits and preferences
- Develop a strong understanding of assigned lawyer's practice and clients
- Work closely with, and effectively manage, assigned lawyers' practice
- Efficiently reconcile and process expenses
- Actively manage timekeepers' diaries
- Compose, edit, and proofread correspondence, presentations, and other documents
- Proactively coordinate internal and external meetings
- Arrange travel and monitor travel preferences
- Proactively coach lawyers to delegate non-billable tasks to their LEA
- Manage multiple calendars and support scheduling requirements
- Monitor attorney's inbox and organize Outlook folder structure
- Actively contribute in secretarial huddles and other team-related activities
- Maintain subject matter level expertise in the firm's core applications

Qualifications:

- College degree or equivalent
- Expert proficiency with MS Office applications
- Strong organizational skills and attention to detail
- Strong interpersonal skills and the ability to build relationships
- Exceptional communication skills
- Proactive approach to problem-solving and decision-making

Working Conditions:

- Hybrid on-site presence required as an essential function of the role
- Consistent and predictable on-site presence required for ongoing business continuity and professional development
- Work outside of normal business hours may be required based on business needs

Join Ropes & Gray and become an integral member of a top global law firm, where you will have the opportunity to work alongside industry-leading lawyers and support their practices. Apply now and take the next step in your legal career!