Job Title: Office Administrator
Job Responsibilities:
The Office Administrator at the law firm is tasked with overseeing the business administration of the Nashville, TN, and Memphis, TN offices, with potential responsibilities for additional offices or practice groups. The role encompasses a wide range of functions including:
- Human Resources: Collaborating with the Human Resources team to communicate and enforce policies, conducting interviews, managing employee onboarding and status changes, coordinating benefits, optimizing resource utilization, managing employee performance, and fostering a positive work environment.
- Financial Management and Budgeting: Preparing and monitoring the office budget, analyzing financial reports, managing invoices and expenses, maintaining vendor relationships, and overseeing financial accounts.
- Marketing and Event Planning: Coordinating local marketing events and enhancing the firm's visibility in the local market.
- Facilities: Ensuring adherence to safety protocols, maintaining personnel directories and floor plans, acting as a liaison for facilities projects, overseeing records management, and updating business continuity plans.
- Computer Systems: Coordinating technology operations and upgrades with the IT department and vendors.
- Management, Committees, and Meetings: Collaborating with Office Managing Shareholders (OMS), attending meetings, chairing business service professional meetings, planning social functions, managing special projects, and traveling as required.
Education and Experience:
- A Bachelor's degree and 4+ years of experience in Office Management or Human Resources, or a combination of 6+ years of experience and education.
- Professional experience in managing others, directing workloads, performance management, and event planning.
- Experience in managing remote staff.
- Proficiency in Microsoft applications, including Word, Excel, PowerPoint, Outlook, Document Management Systems, and expense and billing systems.
- Strong analytical and problem-solving skills.
- Ability to anticipate needs and demonstrate emotional intelligence.
- Dependability and strong leadership qualities.
- Ability to maintain trust and deliver excellent client service.
- Highly organized and self-directed, with the ability to manage multiple projects and offices.
- Collaborative, with the ability to motivate others and maintain effective working relationships.
- Excellent oral and written communication skills.
Salary Information:
The text does not provide specific salary information for the Office Administrator position.
Benefits:
The law firm offers a comprehensive suite of benefits for staff, including Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account/Flexible Spending Accounts, Tuition Reimbursement, and an Employee Assistance Program.
