Legal Staff Legal Secretary in Minneapolis, MN

Law Firm

Minneapolis, MN

Legal Staff Legal Secretary in Minneapolis, MN

Legal Staff

Min 5 yrs required

No

Job Title:
Word Processor/Legal Administrative Assistant

Job Responsibilities:
The Word Processor/Legal Administrative Assistant at the law firm is responsible for providing comprehensive administrative support to attorneys, paralegals, and support staff in a client-focused and results-driven environment. Key duties include:
- Converting and scanning documents into electronic data for formatting and revising
- Typing, editing, and recording data for various forms of correspondence such as reports, forms, statistical tables, presentations, and spreadsheets using a variety of software programs
- Transcribing digital media and tapes, including memos, letters, deposition summaries, interviews, and meetings using transcription software/equipment
- Creating merge templates for letters, mailing labels, envelopes, name tags, place cards, and financial correspondence
- Utilizing advanced software features to format documents, including generating Table of Contents and Table of Authorities
- Demonstrating expertise with Word’s track changes and cross-referencing features
- Providing administrative support to attorneys, including time entry, transcribing voicemails, typing, data entry, and sending emails with attachments
- Proofreading and editing documents for grammar, spelling, punctuation, and consistent formatting
- Downloading and organizing large data sites for printing and assembling into binders
- Answering and fielding incoming calls in a professional and courteous manner

Education and Experience Information:
Candidates for the Word Processor/Legal Administrative Assistant position should have:
- A minimum of 5 years of experience as a Legal Administrative Assistant or Legal Word Processor
- Expert knowledge of Microsoft Office products
- Familiarity with Adobe Acrobat and Data Management Systems, preferably iManage
- Typing ability of 60 words per minute
- Strong experience in the legal industry
- Experience with time entry systems, such as Intapp
- Experience with electronic transcription software
- The ability to learn swiftly, work independently with strong discipline, and maintain a positive attitude
- The capability to work well under pressure, handle multiple tasks simultaneously, and set priorities while responding to high demands professionally and courteously
- Good problem-solving skills
- The ability to work effectively as part of a team

Salary Information:
The salary range for the Word Processor/Legal Administrative Assistant position varies by geographical market. In Minneapolis, the estimated starting annual pay range is $57,000 to $68,000 per year. The compensation offered will depend on the candidate’s experience, skills, education, professional background, overall qualifications, and geographic market location. In addition to a highly competitive salary, the firm offers a work week and a collaborative, hybrid work environment.

Benefits:
The law firm provides comprehensive benefits options, including medical, dental, vision, basic and supplemental life insurance, short- and long-term disability, and employee resource benefits, which include counseling, coaching, and caregiving guidance. Additional benefits include paid parental leave, parenting classes, pre-tax parking and transportation options, and more. The retirement plan includes financial planning, Social Security/Medicare planning, 401k/Roth investment options, and a firm-paid profit-sharing contribution. Benefits are subject to eligibility requirements and other terms and conditions.

Applying For This Position:
Applications for the Word Processor/Legal Administrative Assistant position will only be accepted online. Applicants are required to submit a cover letter and resume.

About the Law Firm:
The law firm is recognized as a premier Midwest-based law firm that collaborates to help businesses achieve their goals regionally, nationally, and globally. With a reputation as the firm "where law and business meet," attorneys and staff bring business acumen and entrepreneurial thinking to operate as business advisors, strategic partners, and legal counselors to clients. The firm is committed to providing innovative solutions to legal needs while reflecting inclusion and diversity as core values. With over 400 attorneys, the firm serves clients through ten locations around the world.

Note: The law firm is not accepting search firm submissions for this position; applicants are encouraged to apply directly through the careers page.