Job Title: Executive Legal Secretary
Job Responsibilities:
The Executive Legal Secretary will provide critical legal and administrative support to attorneys across multiple practice groups. Key responsibilities include:
- Drafting, revising, and formatting legal documents, correspondence, memoranda, and emails.
- Performing administrative tasks such as preparing expense reports, check requests, client invoices, and time entry as requested.
- Maintaining and managing client files.
- Maintaining attorneys' calendars and scheduling appointments.
- Initiating communication and responding to client inquiries.
- Coordinating client meetings, travel arrangements (both domestic and international), and conferences.
- Performing general administrative tasks like filing, mailing, answering phone calls, and greeting clients.
- Working cooperatively with staff, paralegals, and lawyers.
- Maintaining proficiency with office procedures and staying current with firm technology.
Education and Experience Information:
- An Associate's degree (.) or equivalent from a two-year college or technical school is preferred.
- At least three years of legal secretarial experience, preferably in a law firm or other appropriate comparable experience, is required.
- 5-10 years of experience as a legal secretary is ideal.
- Litigation and e-filing experience are necessary.
- Strong computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, is required.
- A good working knowledge of document management systems (iManage) is preferred.
- The candidate must possess a high level of professionalism, strong interpersonal skills, and the ability to provide excellent client service.
- Attention to detail, strong organizational skills, and the ability to prioritize and manage multiple tasks under tight deadlines are essential.
Salary Information:
The law firm offers a competitive salary along with comprehensive benefits.
The law firm is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion or creed, sex, national origin, citizenship status, sexual orientation, gender identity, disability, veteran status, or any other condition protected by applicable law. This non-discrimination policy applies to all aspects of employment.
