Practice Management Coordinator in Boston, MA

Law Firm

Boston, MA

Practice Management Coordinator in Boston, MA

Law Firm Non Legal Department

1-2 yrs required

No

Job Title: Practice Management Coordinator

Job Responsibilities:
As a Practice Management Coordinator at the law firm, you will play a crucial role in supporting the strategic direction of the Business Law Department. Your responsibilities will include:

- Building and maintaining organizational and reporting tools to track personnel, expenses, projects, and other relevant department-level data.
- Coordinating with key administrative groups within the firm to ensure the timely and effective execution of priority initiatives.
- Overseeing administrative details related to department-level trainings and special events, including scheduling, logistical planning, distributing invites and materials, and updating firm calendars and web pages. This may include supporting virtual and local events.
- Creating and distributing monthly reporting updates to practice management teams.
- Working with the Practice Manager of BLD to collect data, organize, and upload it to secure sites for department Co-Chairs.
- Collecting attorney data and other reporting information as requested by BLD Co-Chairs.
- Maintaining robust department iNet pages, including both secure and public pages.
- Monitoring department inboxes and responding to inquiries, ensuring hiring approval requests are forwarded to BLD Co-Chairs for review.
- Maintaining accurate and up-to-date action item checklists for various department-level processes.
- Collaborating with teams to develop reporting tools that showcase data for Department Chairs.
- Training and working with department-level Co-Op(s) to assist with department-level tasks.
- Assisting with general department information requests from attorneys and staff.
- Conducting Workday updates, such as BU, LPA, and PPA modifications for timekeepers.
- Maintaining and updating department-level DG lists.
- Developing a strong understanding of essential firm technologies like iManage, MS Teams, Excel, Workday, Foundation, and Intapp Time.
- Attending various meetings and special events to stay informed of developments within the firm.
- Performing additional duties as assigned.

Education and Experience Information:
- A Bachelor’s degree is required for this role.
- Candidates should have 1-2 years of experience.
- Strong organizational skills, attention to detail, and the ability to prioritize workload are essential.
- Sophisticated computer skills, particularly with Excel and Outlook, and the ability to learn and remain current with various software packages are necessary.
- The ability to handle pressure, work extended hours if requested, and manage multiple projects and changing priorities is important.
- Superior interpersonal and communication skills, a professional demeanor, and the ability to interact effectively with all levels of firm personnel are required.
- Sound judgment and creative problem-solving skills, along with the ability to respect, protect, and maintain highly confidential and sensitive information, are crucial.
- Availability for events outside of regular working hours (early morning or evening events) is required.
- A minimum of 3 days a week in the office is expected.

Salary Information:
- This position is eligible for overtime.
- The target salary range for this position varies by location and is commensurate with relevant experience, ranging from $60, to $70,.

Benefits and More:
Working at the law firm offers a rewarding compensation package and comprehensive benefits, including:

- Flexible work arrangements and a hybrid work schedule
- Health, dental, and vision insurance
- Life and disability insurance
- Retirement & Savings Plan
- Emergency back-up child and adult care
- Paid vacation, sick time off, and holidays
- Professional development and career advancement opportunities
- Employee recognition and reward programs
- Employee wellness and assistance programs
- Employee discounts and perks

Legal and Accommodation Information:
Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

The law firm is an equal opportunity employer, which means employment decisions are made without unlawful discrimination based on race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.

To request a reasonable accommodation to participate in the job application or interview process in the US, contact the Benefits Department by email or by phone. For disability or neurodivergence-related accommodations in the UK or Germany, please email the Recruiting Department. All information provided will be kept in strictest confidence and used solely for the purpose of providing necessary accommodations. Requesting accommodations will not adversely affect the outcome of your application.