Legal Staff Other in Jackson, MS

Law Firm

Jackson, MS

Legal Staff Other in Jackson, MS

Legal Staff

3-5 yrs required

No

Job Title: Executive Coordinator

Job Responsibilities:
- Oversee select calendars and coordinate meetings, teleconferences, travel, and accommodations.
- Triage and redirect incoming requests, prioritize time, and ensure focus on sensitive items.
- Attend key meetings as needed and provide summaries, action items, and takeaways.
- Prepare, process, and follow-through with invoices, expense reports, and related financial documentation through Chrome River or other similar systems.
- Maintain CSG strategic calendar and operational documents, including guidelines and checklists.
- Maintain strategic planning matrices, assemble reports and updates, track progress, and communicate with the team to ensure effective updates and follow-through.
- Support and independently oversee special projects and requests, liaising with personnel responsible for pricing and financial terms, billing and timekeeping, new business intake and conflict clearances, and marketing and business development efforts.
- Draft internal and external communications, including emails.
- Organize, maintain, and manage resource repositories, including document resources such as presentations, and electronic templates and files.
- Prepare legal operational documents, including charts, visualizations, templates, and other materials, and compile other deliverables as needed.
- Build presentations, briefings, and prep materials, applying analytical thinking to ensure clear, compelling content.
- Perform other duties, tasks, or projects as assigned.

Education and Experience Information:
- Bachelor’s degree or higher, preferably in a relevant field.
- 3 to 5 years of experience in professional executive administrative roles, supporting executives (law firm experience strongly preferred but not required).
- Legal Operations experience is a plus.

Skills and Abilities:
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), comfort with technology, and ability to learn programs/software.
- Communicate effectively and courteously, both verbally and in writing, with clients, attorneys, business professionals, and third parties.
- Build and foster positive internal and external relationships through exceptional client service and interpersonal skills.
- Collaborate and contribute positively within a team environment.
- Produce high-quality, accurate, complete, and timely work products.
- Exhibit exceptional follow-up and follow-through.
- Serve as a self-starter who is organized and detail-oriented.
- Maintain composure and exercise sound judgment to organize, prioritize, and execute multiple tasks when necessary while facing competing demands.
- Demonstrate initiative and judgment when handling matters with limited guidance.
- Show willingness to learn new tasks and adapt readily to change.

Location/Hybrid/Remote Work:
- This position may be based in any office location within the law firm's footprint.
- Offers flexibility, including the opportunity to work under a hybrid/remote model.

Compensation, Benefits, and Resources:
- Employees enjoy competitive compensation, generous benefits, corporate discounts, and a working environment of belonging.
- Offers programs and perks that help guide employees in their wellness journeys, including many personal and professional resources.
- Must provide minimum authorization to work in the United States.

Salary Information:
- The salary range for New Jersey applicants is $65,000 - $85,000.

Equal Opportunity Employer:
- The law firm is an equal opportunity employer, considering all qualified applicants for employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression, and marital status.