Job Title: Attorney Practice Coordinator
Job Responsibilities:
The Attorney Practice Coordinator is tasked with coordinating and executing high-level tasks to support the practices of multiple attorneys. The role requires excellent time management, communication, and organizational skills, as well as extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law. Responsibilities include:
- E-filing documents with State and Federal courts and agencies in accordance with applicable rules.
- Timely and accurate filing in NetDocuments.
- Verifying court and other deadlines and alerting attorneys.
- Creating and finalizing Tables of Contents (TOCs) and Tables of Authorities (TOAs).
- Coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
- Coordinating attorney support from the Attorney Resource Team and other corporate departments, including calendar and billing teams.
- Ensuring accurate and complete submissions to the Attorney Resource Team, including thorough instructions and documentation.
- Communicating with the case team to prevent duplicate requests to the Attorney Resource Team.
- Creating and updating litigation matters in Virtual Binder.
- Accurately creating and submitting New Client Matters (NCM) within firm standards.
- Coordinating transcription of audio recordings.
- Coordinating the printing and assembling of documents with office services personnel.
- Maintaining attorney contact lists through Outlook and the Client Relationship Management system (InterAction).
- Timely submission of a daily task log identifying projects and assignments.
- Potentially reviewing and revising client pre-bills.
Education and Experience Information:
The position requires a minimum of 5-7 years of experience as a litigation secretary. A Bachelor's degree is preferred. The candidate must be highly organized, capable of supporting multiple attorneys’ practices, and effectively coordinate multiple tasks and requests. Strong time management expertise is essential, as is the ability to prioritize and anticipate practice needs. The role requires strong written and verbal communication skills to effectively interact with internal and external parties. Advanced knowledge and proven expertise using Best Authority to produce TOCs and TOAs is necessary. The candidate should possess extensive knowledge of court rules and ECF procedures, demonstrate proficiency in using MS Office, Outlook, and Adobe, and have experience with document management systems such as NetDocuments. Expertise in Big Hand to create compliant legal documents and correspondence and knowledge of legal terminology are also required.
Salary Information:
Pursuant to California regulation, the salary range for this position is to hourly, contingent on relevant experience and education. The law firm offers generous compensation and benefits packages.
Benefits:
The law firm provides a comprehensive benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include health, dental, and vision plans for employees, their spouses/domestic partners, and children. Additional benefits include a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving support, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.
About the Law Firm:
The law firm is recognized as the largest global employment and labor law practice in the world, exclusively devoted to representing management. With more than 1,800 attorneys in over 100 offices worldwide, the firm serves as a single-source solution provider to the global employer community. The firm is known for its innovative approach and has been involved in litigating, mediating, and negotiating some of the most influential employment law cases and labor contracts for over 75 years. The firm’s commitment to labor and employment law helps clients navigate complex business worlds with nuanced legal issues, building better solutions for clients’ toughest challenges. The firm fosters a culture that celebrates original thinking and uses proprietary technology to deliver groundbreaking innovation.
Equal Opportunity Employer:
The law firm is proud to be an equal opportunity employer.
