Legal Staff Accounting/Finance in Minneapolis, MN

Law Firm

Minneapolis, MN

Legal Staff Accounting/Finance in Minneapolis, MN

Legal Staff

Min 5 yrs required

No

Job Title: Billing Coordinator - Chicago

Job Responsibilities:
The Billing Coordinator at the law firm is tasked with ensuring the timely, efficient, and accurate processing of client billing and electronic billing (E-Billing). This role involves working closely with a designated group of attorneys to facilitate client billing in accordance with established guidelines and attorney requests, all within the firm's policies. Key responsibilities include:

- Creating client prebills and uploading them to the Prebill Manager.
- Reviewing and collaborating on attorney prebill edits and generating client bills in a timely, efficient, and accurate manner, ensuring compliance with client billing guidelines and firm policy.
- Identifying unusual situations, gathering information, and escalating issues as needed for assistance.
- Developing and maintaining various reports internally and for clients, including spreadsheets, charts, summaries, and expense backup.
- Distributing invoices via the client E-Billing system, working with E-Billing providers to resolve issues related to uploads, rates, billers, and budgets to ensure a seamless process.
- Becoming an expert on client engagement letters and billing guidelines to prevent delays in billing and collections.
- Reviewing the daily cash report for client payments and application accuracy, identifying reductions, and coordinating with billing attorneys for appeals or write-offs.
- Coordinating client work-in-progress write-downs and accounts receivable write-offs, obtaining the proper approval per policy, and forwarding for processing.
- Organizing and maintaining client billing and instruction files for each billing attorney and client account, implementing recordkeeping methods to boost efficiency and continuity.
- Conducting research and resolving ad-hoc projects and assignments as they arise.

Education and Experience Information:
The ideal candidate should possess the following qualifications:

- Five years of experience in legal billing is strongly preferred, or comparable legal experience.
- A comprehensive understanding of all end-to-end aspects of client revenue accounting.
- Experience with Aderant Billing, Prebill Manager, and client E-Billing platforms is strongly preferred; experience with software like BillBlast and other revenue-cycle software is a plus.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Excellent attention to detail, along with superior written, verbal, and interpersonal communication skills.
- A proactive, inquisitive, and analytical problem-solving approach.
- Ability to collaborate and cross-team with all finance team members, promoting a positive work environment that embraces the abilities of all members.
- Effective client management skills with a record of providing excellent customer service.
- Flexibility and the ability to manage time, organize, and prioritize workload effectively.

Salary Information:
The salary range for the Billing Coordinator position in Chicago is between $65,000 and $75,000. The offered salary will be determined by various factors, including but not limited to, work location, individual skill set, previous/applicable experience, education, external market data, and consideration of internal equity.

Benefits Information:
The law firm offers a comprehensive benefits package designed to support the well-being and success of its employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, a health savings account, commuter benefits, and personal and parental leave programs. The firm prioritizes work-life balance and offers wellness programs and access to mental health support. Employees also enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. The firm is committed to providing a benefits package that helps the team thrive and feel valued.

Equal Employment Opportunity Statement:
The law firm is committed to providing employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The firm will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the firm's goal of furthering the principle of equal employment opportunity.

E-Verify:
The law firm uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.

Skills:
- Microsoft Excel: Intermediate
- Billing: Intermediate
- Microsoft Word: Intermediate
- Microsoft Outlook: Intermediate

Behaviors:
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Experience:
- Five years of experience in legal billing is strongly preferred, or comparable legal experience.