Must have strong communication skills and be able to work in a team environment. Must be detail oriented. Must have the ability to work independently, prioritize and handle multiple tasks simultaneously. Must be able to work in a fast-paced environment with strict deadlines. Must be able to maintain confidentiality of client and firm matters. Must be able to work overtime as needed.
Salary Information:
- Salary range for Billing and Collections Coordinator position in a law firm is typically between $45,000 to $65,000 per year, depending on experience and qualifications.
- Experience in legal billing and the use of Elite Legal Billing System can lead to higher salaries in the range of $60,000 to $80,000 per year.
- Bonuses and other benefits may be included in the compensation package, such as health insurance, retirement plans, and paid time off.
Job Title:
Billing and Collections Coordinator - Law Firm
Experience Information:
- Minimum of 3 years of work experience in the accounting function of a service sector organization.
- At least 1 year of experience in law firm billing.
- Experience with Elite Legal Billing System is preferred.
- Additional experience in ARCS and e-billing is a plus.
The role of a Billing and Collections Coordinator in a law firm is vital in ensuring the smooth financial operations of the firm. This position requires a detail-oriented individual with strong communication skills and the ability to work in a team environment. The main responsibility of a Billing and Collections Coordinator is to manage the revenue cycle by drafting and finalizing client invoices for the assigned Billing Attorneys. They also work closely with partners, legal administrative assistants, and responsible attorneys to ensure timely and accurate billing and collection of fees and costs.
Key Responsibilities:
- Draft and finalize client invoices for all assigned Billing Attorneys.
- Work with partners, legal administrative assistants, and responsible attorneys to manage the revenue cycle.
- Handle multiple matters and coordinate the preparation and processing of timely and high-quality invoices.
- Assist or lead revenue realization tasks for the billing attorney.
- Coordinate follow-up to receive outstanding receivables.
- Produce complex charts, graphs, or reports as needed.
- Monitor aging of client's unbilled fees and costs and accounts receivable for assigned Billing Attorneys.
- Address aged unbilled fees and costs with Billing Attorneys.
- Coordinate billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
- Support preparation of and reporting against client budgets.
- Master client billing guidelines and ensure work is accurate and conforms to client guidelines and firm policies and procedures.
- Prepare various reports through the billing system and make modifications as requested.
- Communicate with clients regarding billing deadlines, inquiries, and concerns.
- Gather and analyze monthly, quarterly, and annual billing and rate information.
- Prepare and ensure accuracy of billing/payment information for write-offs.
- Provide basic financial data and analysis as requested.
- Handle special projects and ad hoc requests from Billing Attorneys and/or supervisor.
- Keep supervisor informed of current issues and potential problems.
- Seek advice as needed.
Requirements:
- Bachelor's degree in accounting, finance, information technology, or other quantitative field of study preferred.
- Minimum of 3 years of work experience within the accounting function of a service sector organization.
- At least 1 year of experience in law firm billing.
- Experience with Elite Legal Billing System is preferred.
- Additional experience in ARCS and e-billing is a plus.
- Advanced Excel spreadsheet experience is required.
- Strong communication skills and ability to work in a team environment are essential.
- Detail-oriented and able to work independently.
- Prioritize and handle multiple tasks simultaneously.
- Able to work in a fast-paced environment with strict deadlines.
- Maintain confidentiality of client and firm matters.
- Willingness to work overtime as needed.
Salary Information:
- The salary range for a Billing and Collections Coordinator in a law firm typically falls between $45,000 to $65,000 per year, depending on experience and qualifications.
- Experience in legal billing and the use of Elite Legal Billing System can lead to higher salaries in the range of $60,000 to $80,000 per year.
- Bonuses and other benefits may be included in the compensation package, such as health insurance, retirement plans, and paid time off.
In conclusion, the Billing and Collections Coordinator position in a law firm is a crucial role that requires a detail-oriented individual with strong communication and organizational skills. The job responsibilities include drafting and finalizing client invoices, monitoring aging of accounts receivable, and coordinating billing and collection efforts with the Billing Attorneys. A minimum of 3 years of experience in the accounting function of a service sector organization, including 1 year of law firm billing experience, is required for this position. Advanced Excel spreadsheet experience and knowledge of Elite Legal Billing System are also preferred. The salary for this role can range from $45,000 to $65,000 per year, with potential for higher salaries based on experience and qualifications.
