Legal Staff Other in Hackensack, NJ

Law Firm

Hackensack, NJ

Legal Staff Other in Hackensack, NJ

Legal Staff

Min 4 yrs required

No

Job Title:
Patent/IP Docketing Coordinator

Job Responsibilities:
- Oversee and maintain the department's utilization of the law firm’s IP docketing and other e-docketing systems; maintain the litigation docket and court calendar.
- Docket and calendar through the IP Docketing Program (Anaqua, AQS).
- Serve as liaison to the IP Docket Technical Support Department in troubleshooting systems problems with the processing of their data.
- Search for, retrieve, and provide docket sheets and generate reports as requested by attorneys, legal assistants, and support staff.
- Obtain copies of decisions/orders rendered by court through online Federal and State Research Programs.
- Prepare daily litigation calendar, as well as the law firm's bi-weekly calendar.
- Train law clerks and other MLC personnel to perform docketing/calendar procedures through the use of the department Docketing programs.
- Electronic filing of documents with courts, TTAB, USPTO, WIPO, among others.
- Conduct status checks and updates to docket and maintain records of such.
- Comply with and understand law firm operation, policies, and procedures.
- Process and docket US & Foreign mail, email correspondence from foreign associates and USPTO email correspondence on a daily basis.
- Process new matter requests and matter description revision.
- Knowledge and maintenance of Patent annuities and statutory filings.
- Manage and maintain the law firm’s Patent portfolios through Pattsy Wave docketing system.
- Excellent writing skills to communicate with foreign agents.
- Ability to generate status reports for attorneys and clients.
- Accuracy and timeliness a must and able to manage numerous projects simultaneously under strict deadlines.
- Lexis and USPTO research skills a plus.
- Familiarity with USPTO Trademark terminology and filings a plus.

Education and Experience Information:
- Bachelor’s Degree
- Minimum of 4 years of IP Docketing experience (preferably on AQS/Anaqua or comparable docket system)
- Knowledge of USPTO procedures, filing requirements, terminology and deadlines related to both Trademarks and Patents
- Proficient in relevant law firm computer software programs (., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Knowledge of Federal and State rules on service of process, court rules, procedures and personnel
- Familiarity of USPTO website including the Patent PAIR System, External Patent Office Databases (WIPO, EPO, etc.)
- Familiarity with TTAB filing system, including TTABvue
- Knowledge of WIPO/US/Foreign Patent and Trademark Prosecution Procedures, Terminology and Deadlines
- Familiarity with , including filing applications, ordering copies of applications/registrations and researching registered works
- Excellent interpersonal, written, and verbal communications skills
- Ability to handle renewal fees administration
- Strong attention to detail, analytical, troubleshooting, organizational, and planning skills.
- Ability to handle sensitive matters and maintain confidentiality.
- Eagerness and willingness to work as a team player

Salary Information:
The annualized salary range for this position is $75,000 to $100,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

Additional Information:
- Job Type: Full-time
- Hybrid Hours: Monday-Friday, 9am – 5pm with the flexibility to work overtime when needed.
- Minimum 3 days a week in office, 2 days a week remotely.
- Congenial fast-paced environment, competitive salary and benefits.
- Equal Opportunity Employer.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.