Assistant IP Administrator in Tampa, FL

Law Firm

Tampa, FL

Assistant IP Administrator in Tampa, FL

Law Firm Non Legal Department

No

Salary Information:

Actual salaries will vary depending upon various factors, including relevant experience and skillset.
The salary range listed is just one component of the Carlton Fields total compensation package for employees.
Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Job Title: Assistant IP Administrator

Experience Information:

High school graduate required; associate or other undergraduate degree preferred.
Previous experience in an IP role within a law firm or corporate legal department managing an IP docket and familiarity with IP prosecution filings required.
Knowledge of US patent, trademark, and copyright laws and procedures preferred.
Familiarity with international IP laws and procedures (., PCT, Madrid filing protocols) preferred.
Familiarity with IP litigation procedures a plus.
Familiarity with domain name registration, maintenance, and dispute procedures preferred.
Familiarity with software tools commonly used in law firm IP departments (., patent and trademark search tools, docketing software, domain registrations, etc.) a plus.

The law firm of Carlton Fields is seeking a highly organized and detail-oriented Assistant IP Administrator to join their growing national intellectual property practice group in Tampa, Florida. This is an on-site position, Monday through Friday, with a hour workday.

Responsibilities:

Docket incoming and outgoing papers and communications using the IP docketing system.
Correspond with clients and prepare reporting letters.
Instruct and correspond with counsel for international IP filings.
Generate IP status, attorney docket, and other reports as needed.
Manage patent, trademark, and copyright portfolio deadlines.
Prepare application and maintenance filings with USPTO and Copyright Office.
Create IP assignment, power of attorney, and chain-of-title documents.
Draft patent, trademark, and copyright formalities documents.
Draft patent application information disclosure statements.
Conduct preliminary trademark clearance searches.
Review and flag comprehensive trademark search reports.
Draft initial office action responses.
Perform IP due diligence, chain-of-title, and ownership searches.
Investigate specimens of use for trademark filings.
Collaborate with attorneys and legal administrative assistants to manage IP deadlines.
Provide advanced administrative support to the firm-wide IP Administrator by participating in day-to-day departmental administrative affairs.
Investigate infringement and draft cease and desist letters for attorney review.
Familiarity with managing USPTO deposit account and financial systems.
Provide support for intellectual property dispute proceedings before the USPTO (., TTAB and PTAB) and US federal district courts.

Minimum Requirements:

High school graduate required; associate or other undergraduate degree preferred.
Previous experience in an IP role within a law firm or corporate legal department managing an IP docket and familiarity with IP prosecution filings required.
Excellent organizational skills and outstanding attention to detail.
Excellent written communication skills.
Ability to manage multiple projects and deadlines is crucial in this role.
Proficiency in Microsoft Office.
Knowledge of US patent, trademark, and copyright laws and procedures preferred.
Familiarity with international IP laws and procedures (., PCT, Madrid filing protocols) preferred.
Familiarity with IP litigation procedures a plus.
Familiarity with domain name registration, maintenance, and dispute procedures preferred.
Familiarity with software tools commonly used in law firm IP departments (., patent and trademark search tools, docketing software, domain registrations, etc.) a plus.

Benefits:

Comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans.
Opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Equal Opportunity Employer:

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws.
The EEO is The Law poster and supplement can be viewed by clicking on the provided link.
Carlton Fields also participates in the E-Verify program.
As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing . Please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.