Legal Staff Paralegal in Houston, TX

Law Firm

Houston, TX

Legal Staff Paralegal in Houston, TX

Legal Staff

No

**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Paralegal And Secretarial Services Manager The candidate will monitor performance and assess training needs of business services staff and arrange for additional software training as needed to keep the skills of the department at the highest standards. Responsible for annual performance management via viDesktop for staff managed by this position. Responsible for PTO requests ensuring adequate coverage at secretarial desks. Ensure coverage for secretarial assignments needing temporary replacements and handling overflow work from secretaries. Work closely with attorneys and paralegals to ensure their document needs are met. Monitor and maintain attendance record documents for accuracy and sufficient accrued time is available. Receive and approve overtime sheets for all staff for verification before forwarded to Payroll Department. Assist in planning of office locations and secretarial assignments to assure proper headcount for office. Work with Chicago to schedule computer training for new staff. Set up additional secretarial training regarding secretarial functions (conflicts, new matter memos, advanced Word features as needed). Document performance issues, handle all necessary counseling sessions and submit written documentation of such to personnel files. Manage disciplinary actions when needed. Backup assistant to Operational Manager for the Emergency Response Team. Manage and provide Remote Online Notary support for the State of Texas and other MB offices. Order and maintain current notary certificates for attorneys and business services staff. Update PeopleSoft for new and existing secretaries as needed. Perform monthly meetings with business services staff (paralegals, secretaries, document services). Interview candidates for paralegal and secretary positions. Review and assist paralegals on maintaining and improving their monthly utilization percentage. Work closely with the IT team on maintaining high performance equipment and software for business services staff. Approve and forward expense reports through Chrome River for reimbursements. Work with new and existing business services staff on inputting accurate time entries in Intapp. Other projects and duties as assigned by the Director of Administration. Bachelor's degree is required. Should preferably have 5+ years of supervisory experience, preferably in a large law firm environment.