Practice Manager Financial Services in Dallas, TX

Law Firm

Dallas, TX

Practice Manager Financial Services in Dallas, TX

Law Firm Non Legal Department

Min 5 yrs required

No

Job Title: Practice Manager - Financial Services

Job Responsibilities:
The Practice Manager will play a crucial role in overseeing the assigned department and providing high-level operational support to the Department Chair. The role involves managing the daily execution of the department’s business and operational functions. Key responsibilities include:

- Lawyer Performance: Monitoring lawyer workloads, billable hours, productivity, and time entry compliance. The Practice Manager will escalate material anomalies or concerns to the chair routinely and ensure follow-up on action items.

- Financial Performance: Partnering with the department financial advisor to stay updated on key performance indicators. The Practice Manager will provide insights to assist in managing the department, oversee accounts receivable, unbilled time, and collections, and escalate concerns to the chair. They will liaise with the chair, finance and accounting team, and department lawyers to resolve matters, billing, or process issues and ensure completion of action items.

- Matter Intake: Reviewing and approving routine client and matter intake, conflicts issues, and billing rate exceptions. The Practice Manager will research and escalate issues to the chair as needed.

- Marketing/Business Development and Department Expenses: Liaising with the marketing and business development team to develop annual budgets and approve expenditures for marketing/business development. The Practice Manager will partner with the finance and accounting team to set annual budgets for interoffice travel and department meetings. They will track department spending against budgets and conduct necessary after-action reporting. The Practice Manager will also review and approve expense reports and vendor invoices, escalating to the chair as necessary.

- Department Communications and Events: Liaising with the firm’s administrative departments to ensure that department priorities and needs are met. The Practice Manager will facilitate department meetings, projects, and events in conjunction with the chair and serve as a hub for communications between the chair and department members. They will coordinate with the chair’s practice assistant and assist as requested in managing the chair’s calendar and coordinating department travel.

Education and Experience Information:
- A Bachelor’s degree is required.
- Five years of relevant experience with a record of achievement and increasing responsibility is necessary.
- Direct experience in a law firm or professional services environment is preferred.
- The candidate must be highly organized, able to prioritize, multi-task, and meet deadlines.
- The candidate should be comfortable working with all levels of lawyers and professional staff, with an emphasis on client service.
- Strong written and verbal communication skills are required.
- The candidate must work well under pressure, be a problem-solver, and a team player.

Salary Information:
The text does not provide specific salary information for the Practice Manager - Financial Services position.