Law Firm
New York City, NY
Legal Staff Paralegal in New York City, NY
Legal Staff
Min 3 yrs required
No
Job Title: Docketing Coordinator
Job Responsibilities:
The Docketing Coordinator at the law firm is responsible for providing comprehensive litigation calendaring services to all assigned regional offices and the firm in general. Reporting to the Managing Clerk, the coordinator is tasked with overseeing calendaring processes and ensuring quality assurance for all matters handled by attorneys. Key responsibilities include:
- Independently calendaring firm litigation, including all deadlines and scheduled events.
- Docketing and calendaring case information using the Compulaw docketing system, particularly for matters in California state and federal courts. While experience with Compulaw is preferred, familiarity with any calendaring software will be considered.
- Calculating future calendar dates based on methods of service and document filing.
- Accessing and maintaining information on the internal electronic docket and calendar, including case history and future filing deadlines.
- Assisting the manager in administering department databases or applications, conducting effective firm training programs, and presenting on docketing systems, policies, and protocols.
- Providing recommendations to the manager for continual improvements in the firm's docketing and calendaring best practices, procedures, and workflow processes.
- Ensuring compliance with all calendaring procedures, best practices, and department processes for all matters calendared and worked on.
- Responding to requests from attorneys, legal administrative assistants, and paralegals regarding calendared events and deadlines, court procedures, rules, and filing processes.
- Conducting research to determine proper court procedures and advising attorneys and staff accordingly.
- Reviewing documents being filed, both electronically and by hand, to ensure compliance with applicable rules.
- Researching and responding to procedural questions regarding service and filing of court papers.
- Possessing extensive knowledge of court rules and procedures to assist in advising attorneys of Federal, State, and Local rules, procedures, and court-related guidelines.
Education and Experience Information:
The ideal candidate for the Docketing Coordinator position should have the following qualifications:
- A Bachelor of Arts (BA) degree is highly preferred, or equivalent experience/education. A paralegal certificate is also preferred.
- A minimum of three years of progressive experience working in a Managing Clerk or Managing Attorney Department, and/or Litigation Docketing Department.
- Experience with rules-based calendaring software is required, with a strong preference for experience using Compulaw.
- Experience in docketing case deadlines in California state and federal matters is required.
- Ability to research, analyze, and summarize issues in writing.
- Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
- Excellent attention to detail and organizational skills.
- Ability to work independently in a high-volume, fast-paced environment, and prioritize tasks with minimal supervision while meeting deadlines and business objectives.
- Effective oral and written communication skills; ability to interact with individuals at all levels of the organization and handle sensitive issues and situations with the highest confidentiality.
- Proficient skills/knowledge of MS Word, Outlook, and Excel, as well as Adobe PDF Creator (or equivalent).
- Ability to work overtime when required.
Salary Information:
The base annual pay range for the Docketing Coordinator role is between $70,000 and $90,000. The base pay offered will vary and depend on skills and qualifications, experience, and location, and will also take into account internal equity. A full range of medical, financial, and/or other benefits dependent on the position will also be offered.
Additional Information:
The law firm is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.
The employer will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, the employer is required to provide you with written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.
May 28, 2025
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