Law Firm
San Diego, CA
Legal Staff Receptionist in San Diego, CA
Legal Staff
1-3 yrs required
No
Job Title: Receptionist/Administrative Assistant
Job Responsibilities:
The Receptionist/Administrative Assistant plays a crucial role in ensuring the smooth operation of the office and providing exceptional customer service. Key responsibilities include:
- Managing front desk operations, which involves answering phone calls, responding to inquiries, and directing calls to appropriate personnel.
- Performing data entry tasks with a high level of accuracy and attention to detail.
- Assisting in office management duties, such as maintaining inventory and office supplies and equipment.
- Coordinating calendar management for team members by scheduling appointments and meetings as needed.
- Providing telephonic assistance to clients, addressing their immediate needs, and resolving issues promptly.
- Acting as a personal assistant to executives or managers when required, efficiently handling various administrative tasks.
- Processing payables and receivables.
- Maintaining an organized and clean workspace for the entire staff to enhance productivity within the office environment.
- Handling incoming and outgoing mail.
Education and Experience Information:
- Proven experience in an administrative role or a similar position is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management skills to handle multiple responsibilities simultaneously.
- Proficiency in office software applications, particularly the Microsoft Office Suite.
- Exceptional communication skills with a friendly and approachable demeanor.
- Fluency in Spanish is preferred.
- Ability to work independently as well as part of a team.
- Strong attention to detail for accurate data entry and document management.
- Previous experience in front desk operations or office management is a plus.
- Willingness to travel to the law firm’s North County office in Carlsbad at least once per week.
Salary Information:
- Pay ranges from to per hour.
Benefits:
The position offers a comprehensive benefits package, including:
- 401(k) plan
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Full-time position
- 8-hour shift
- Monday to Friday
Work Location:
- In person
Jun 05, 2025
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