Legal Staff Legal Secretary in San Rafael, CA

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Law Firm

San Rafael, CA

Legal Staff Legal Secretary in San Rafael, CA

Legal Staff

2-3 yrs required

No

Job Title: Transactional Secretary

Job Responsibilities:

Document Management & Preparation
- Draft, edit, revise, and redline purchase agreements, sale contracts, lease agreements, and related real estate documents.
- Review and proofread all transactional documents for accuracy and completeness.
- Maintain organized transaction files and document version control.
- Maintain confidentiality and exercise discretion in handling sensitive information.

Client Communication & Administrative Support
- Provide general administrative support, including answering phone calls, managing emails, and handling office correspondence.
- Maintain client files and ensure confidentiality of sensitive information.

Education and Experience Information:

Required Qualifications

Experience & Skills
- Minimum 2-3 years of experience as a secretary.
- Proven experience as a secretary or in a similar administrative role, preferably in the field of commercial real estate.
- Proficient in using legal software (NetDocuments, Draftable and Prolaw) and MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities, with the ability to prioritize tasks effectively.
- Attention to detail and accuracy in work.
- Ability to work independently and as part of a team in a fast-paced environment.
- Extensive experience with document editing, revising, and redlining.

Technical Requirements
- Advanced proficiency in Microsoft Word, Excel, and Adobe Acrobat.
- Familiarity with document comparison and redlining tools.
- Typing speed of at least 65 WPM with high accuracy.

Personal Attributes
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to work independently and manage multiple transactions simultaneously.
- Professional written and verbal communication skills.
- Ability to work under pressure and meet tight deadlines.
- Discretion and maintenance of client confidentiality.

Preferred Qualifications
- High School Diploma or equivalent.
- 3+ years of secretarial or word processing experience.

Working Conditions
- Full-time position based in our San Rafael office.
- Standard business hours.

Salary Information:
- $50,000 to $70,000 Yearly

Compensation & Benefits
- Competitive salary commensurate with experience.
- Comprehensive health, dental, and vision insurance.
- Retirement plan with company profit-sharing contribution.
- Paid time off and holidays.
- Parking provided.

Jun 15, 2025
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