Legal Staff Accounting/Finance in Newark, NJ

Law Firm

Newark, NJ

Legal Staff Accounting/Finance in Newark, NJ

Legal Staff

Min 2 yrs required

No

Job Title: E-Billing Specialist

Job Responsibilities:

- Assist the e-Billing and Rates Manager and e-Billing team with all on-boarding and client electronic billing platform changes.
- Support the internal administrative needs of the Billing and Collections teams.
- Coordinate e-Billing requirements for various partners, secretaries, and their clients.
- Communicate e-Billing processes, services, and procedures to ensure accurate and timely entry into the law firm's billing system.
- Maintain a high level of customer service.
- Assist the e-Billing Supervisor and e-Billing team with electronic on-boarding needs, including client matter setup, mapping, and rate updates/maintenance in various e-Billing platforms used by the law firm's clients.
- Troubleshoot e-Billing-related issues.
- Transmit electronic billing via eBilling Hub and various e-Billing sites.
- Record and maintain accurate phase, task, and billing codes.
- Assist with e-Billing preparation for sophisticated e-bills and/or on-demand requirements (both manual & electronic).
- Have direct contact with billing partners to resolve e-Billing-related issues.
- Reprint posted invoices and provide copies as necessary.
- Produce ad hoc reports as requested.
- Submit Appeals, Accruals, and budgets via e-Billing sites.
- Maintain and add timekeepers to restricted lists in Time Entry software.
- Send weekly reports to the Billing Team for un-submitted invoices and rejected invoices.
- Follow up with the Billing Team to ensure submission of invoices.
- Prepare invoices for usage of various e-Billing sites.
- Coordinate special client billing requests with the E-Billing Supervisor.
- Coordinate approval and implementation of special rate arrangements in collaboration with the Pricing, Project Management team, and the Billing Compliance teams.
- Respond in a timely manner to Client Accounting emails and help line calls.
- Assist with preparing client and/or attorney analyses as needed.
- Research rejected and reduced invoices for resubmission to sites.
- Send short paid invoices to A/R team for write-offs.
- Maintain client/matter maintenance information in coordination with the Billing Compliance team.
- Work collaboratively with collection coordinators on accounts receivable issues.
- Interact with the Conflicts Department for new matter openings and record maintenance in coordination with the Billing Compliance team.

Education and Experience Information:

- A minimum of 3-5 years’ experience working in a professional services environment, with law firm billing experience preferred.
- Experience with financial/billing software packages and Finance/Accounting organizational operations, with 3E system experience preferred.
- Experience with electronic billing transmission on a variety of e-Billing platforms, with eBillingHub/BillBlast experience preferred.
- Proficiency in MS Office; strong knowledge of Excel required.

Salary Information:

- The salary range for this position is $75,000 – $85,000, commensurate with experience.