Legal Staff Paralegal in Palm City, FL

Law Firm

Palm City, FL

Legal Staff Paralegal in Palm City, FL

Legal Staff

1-2 yrs required

No

Job Title: Legal Assistant

Job Responsibilities:
- Manage office correspondence and administrative tasks, including answering phone calls, communicating with other attorney offices and third parties such as financial advisers, responding to emails, and reminding the team of upcoming deadlines.
- Review the status of outstanding invoices and follow up with clients on deposit requests.
- Scan documents and incoming communication, and print documents.
- Assemble client estate planning portfolios.
- Attend client signing meetings as a witness.
- Organize and maintain the owner's inbox and the firm's filing system.
- Draft correspondence and occasionally simple estate planning documents.
- Undertake other duties as needed to ensure the firm operates efficiently.
- Work on multiple tasks and cases concurrently, sometimes over long periods, while keeping track of key dates, informing the right people, and prioritizing time to avoid missing deadlines.
- Treat clients, cases, or tasks with care and compassion at all times, regardless of the day or time.

Education and Experience Information:
- Must be able to type at least 50 words per minute.
- Ability to comfortably use all Microsoft Office products.
- Must be able to meet demanding deadlines in a fast-paced environment.
- Strong organizational skills and communication skills are necessary for this position.
- At least 1-2 years of previous experience in a law firm setting performing administrative tasks.
- The ideal candidate will have a growth mindset, the ability to relate to people going through difficult times, and a good sense of humor.
- Accuracy and attention to detail are required to avoid mistakes that can cost clients dearly.
- Empathy is crucial, as many clients are dealing with stress and anxiety.
- The candidate should be someone who can hit the ground running, as the firm is not looking to train a Legal Assistant.

Salary Information:
- Compensation ranges from $35,000 to $45,000 yearly.

Benefits:
- Participation in a 401(k) plan.
- Ten paid holidays per year.
- Paid time off (PTO).

Additional Information:
- This is a full-time position working within a physical office, not remotely.