Legal Staff Accounting/Finance in Washington, DC

Law Firm

Washington, DC

Legal Staff Accounting/Finance in Washington, DC

Legal Staff

5-5 yrs required

No

Job Title: Billing Assistant

Job Responsibilities:
The Billing Assistant at the law firm is tasked with a variety of responsibilities essential to the efficient operation of the billing department. Key duties include:

- Printing and distributing proformas and following up with billing partners regarding unbilled charges, especially those over 30 days.
- Preparing monthly narrative and detailed bills, ensuring adherence to client requirements and applying discounts appropriately. This involves checking discounts applied by the accounting system and ensuring timely review and transmittal to clients by partners/reviewers.
- Editing time records, maintaining, and filing documentation for adjustments in a timely manner, and developing an awareness of repetitive adjustments to suggest improvements in the time-keeping and adjustment process.
- Sending bills to clients via mail or email attachments, and submitting bills electronically using client-assigned vendors. Ensuring accounting is informed or included in communications when partners send out bills directly.
- Managing workflow and coordinating the activity of administrative assistants who have access to edit time entries and distribute bills to clients directly.
- Working with rate tables and client arrangements, maintaining information on client-specific rates, discounts, disallowed charges, and required task coding.
- Managing the submission of timekeepers for rate approvals related to electronic billing, communicating and troubleshooting billing issues with attorneys/administrative assistants, tracking bill rejections and coordinating resubmissions, and tracking the approval and payment of bills.
- Actively monitoring client receivables and aging thereof, working with management to expedite application to WIP and AR.
- Maintaining professional and consistent communications with the firm's clients regarding their billing.
- Acting as a resource to the billing department to provide ad hoc and standard reporting for requests from clients and partners, utilizing tools like Tableau and Excel. Liaising with the Financial Systems group for assistance and training when needed.
- Providing support and assistance to fellow billing coordinators as needed.
- Performing additional duties as requested.

Education and Experience Information:
- A four-year college degree is preferred.
- Prior experience working in a billing department for a law firm or professional services firm is required.
- Experience working with 3E is required.
- Knowledge of Word and advanced knowledge of Excel is required.
- The candidate must have strong oral and written communication skills.
- The ability to demonstrate good judgment and initiative is necessary.
- Strong interpersonal and organizational skills are a plus.
- The ability to work well in a team environment is required.
- The candidate should be a self-starter with the ability to self-motivate, work with limited supervision, and be solutions-oriented.

Salary Information:
- The salary range for the Billing Assistant role is between $110,000 and $120,000 annually. This range represents the law firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation will depend on factors such as the candidate’s relevant experience, qualifications, and location.

Additional Information:
- The position is non-exempt and hybrid.
- ADA requirements include the ability to sit at a desk most of the day, manual dexterity for handling office equipment, the ability to work efficiently and accurately with frequent interruptions, and the ability to lift, carry, and move objects up to 15 lbs.
- The law firm is an Equal Opportunity employer and does not discriminate based on a wide range of characteristics protected by law. Reasonable accommodations are provided for candidates with disabilities in the recruiting process.
- The law firm will consider qualified applicants with arrest and conviction records in accordance with applicable ordinances.
- An automated employment decision tool is used to assess candidates based on skills and prior experience, and it has been subject to a bias audit.