Legal Staff Accounting/Finance in Stamford, CT

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Law Firm

Stamford, CT

Legal Staff Accounting/Finance in Stamford, CT

Legal Staff

Min 2 yrs required

No

Job Title: E-Billing Specialist

Job Responsibilities:

1. Assist the e-Billing and Rates Manager and e-Billing team with all electronic on-boarding needs, including client matter setup, mapping, and rate updates/maintenance in various e-Billing platforms utilized by firm clients.
2. Support the e-Billing team with troubleshooting e-Billing-related issues and transmit electronic billing via eBilling Hub and various e-Billing sites.
3. Record and maintain accurate phase, task, and billing codes and assist with e-Billing preparation for more sophisticated e-bills and/or on-demand requirements, both manual and electronic.
4. Engage directly with billing partners to resolve e-Billing-related issues, reprint posted invoices, and provide necessary copies.
5. Produce ad hoc reports as requested and submit appeals, accruals, and budgets via e-Billing sites.
6. Maintain and add timekeepers to restricted lists in Time Entry software and send weekly reports to the Billing Team for un-submitted and rejected invoices.
7. Follow up with the Billing Team to ensure the submission of invoices and prepare invoices for usage on various e-Billing sites.
8. Coordinate special client billing requests with the E-Billing Supervisor and coordinate approval and implementation of special rate arrangements in collaboration with the Pricing, Project Management, and Billing Compliance teams.
9. Respond promptly to Client Accounting emails and help line calls and assist with preparing client and/or attorney analyses as needed.
10. Research rejected and reduced invoices for resubmission to sites and send short-paid invoices to the A/R team for write-offs.
11. Maintain client/matter maintenance information in coordination with the Billing Compliance team and work collaboratively with collection coordinators on accounts receivable issues.
12. Interact with the Conflicts Department for new matter openings and record maintenance in coordination with the Billing Compliance team.

Education and Experience Information:

1. A minimum of 3-5 years’ experience working in a professional services environment, with law firm billing experience preferred.
2. Experience with financial/billing software packages and Finance/Accounting organizational operations, with 3E system experience preferred.
3. Experience with electronic billing transmission on a variety of e-Billing platforms, with eBillingHub/BillBlast experience preferred.
4. Proficiency in MS Office, with a strong knowledge of Excel required.
5. Ability to adhere to and apply billing/ebilling department policies and procedures.
6. Ability to communicate with all levels of the firm professionally and tactfully.
7. Ability to provide a high level of customer service in a fast-paced environment.
8. Ability to handle a high volume of tasks while maintaining attention to detail and prioritizing as necessary.

Salary Information:

The salary range for this position is $75,000 – $85,000, commensurate with experience.

Legal Terminology and Important Information:

The E-Billing Specialist is responsible for ensuring accurate and timely entry into the firm's billing system while maintaining a high level of customer service. This role requires coordination with various partners, secretaries, and their clients to facilitate e-Billing requirements. The specialist must adhere to the firm's billing procedures and effectively communicate e-Billing processes and services. The candidate is expected to handle a variety of billing tasks, including troubleshooting, invoice preparation, and submission, and must maintain accurate records and reports. The firm is an Equal Opportunity Employer, promoting a diverse and inclusive work environment.

Jun 16, 2025
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