**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary Duties: Answering incoming and placing outgoing calls. Creating, editing, and proofreading letters, legal documents, and memos in the relevant Microsoft Office application or document comparison software. Organizing and maintaining all correspondence and documents using the document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been saved as necessary. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining all required approvals for all domestic and international travel arrangements with the firms travel provider and assisting with processing the related business expense reimbursements. Assisting other practice assistants with overflow work and/or providing backup legal support as needed. Performing other relevant duties as directed including, but not limited to, Practice Area Leader/Coordinator or Department Head administrative work, practice development initiatives, and project work. Working occasional overtime as required by practice/business needs.
Qualifications: 3-5+ years' experience working as a Practice Assistant/Legal Secretary in a similar role within a medium to large law firm working for multiple timekeepers. High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Typing speed of 65 wpm or above. Excellent oral and written communication skills. Excellent attention to detail, including using correct spelling and grammar. Excellent client service skills. Can-do attitude and flexible approach. Previous experience with Elite, Legal Key, and document management systems or comparable software. Organize and prioritize own workload. Meet deadlines. Use own judgment in decision making to solve problems and achieve business outcomes. Take the initiative in handling projects and anticipating what needs to be done.
