Legal Staff Other in San Francisco, CA

Law Firm

San Francisco, CA

Legal Staff Other in San Francisco, CA

Legal Staff

Min 5 yrs required

No

Job Title: Litigation Executive Assistant

Job Responsibilities:
- Interface with clients, law firm resources, and vendors on attorneys’ behalf
- Book travel arrangements for attorneys
- Process and manage expense reports
- Manage calendars and scheduling for attorneys
- Prepare engagement letters, open new matters, and interface with New Business and Conflicts
- Draft basic correspondence such as client letters and memos
- Prepare legal documents including creating, proofreading, revising, editing/red-lining, and preparing shells of legal documents
- Coordinate all aspects of internal and external meetings, depositions, and mediations, including conference room reservations, catering, and visitor management
- Enter, edit, release, and revise attorney time entries
- Interface with finance department and assist with billing processes
- Set up and maintain document workspaces and serve as file keeper for case matters
- Manage email distribution lists for teams and maintain contact information for clients and vendors
- Maintain court login/passwords and keep admissions up to date
- Maintain memberships of bar associations, CLE credits, and dues
- Serve discovery and other substantive mailings/submissions
- Order Certificates of Good Standing for Pro Hac Vice
- Assist with hearing and trial logistics
- Handle printing, copying, and binder creation
- Process vendor invoices and prepare audit letters
- Conduct e-filing in state and federal courts

Education and Experience Information:
- 5+ years of litigation experience within a law firm required
- Bachelor’s degree or equivalent work experience

Qualifications:
- Strong attention to detail, follow-up, and excellent organizational skills
- Ability to effectively prioritize tasks and manage multiple concurrent tasks and deadlines
- Ability to treat sensitive/confidential information with appropriate discretion
- Strong sense of urgency, accountability, flexibility, and resourcefulness
- Ability to function professionally under pressure
- Must possess tact, discretion, good judgment, and act with integrity
- Excellent interpersonal, written, and verbal communication skills
- Proficiency in MS Office (Word, Excel, and Outlook)
- Excellent file management skills
- Ability to work independently and complete assignments within prescribed routines and standard practices
- Ability to work overtime as needed

Salary Information:
- The anticipated pay range for this position is - per hour
- Compensation may include overtime and a discretionary year-end merit bonus based on performance
- The actual base pay offered will depend on various factors, including the candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location
- A highly competitive salary and benefits package is offered

The position is based in San Francisco and offers a hybrid work schedule. The law firm is an Equal Opportunity Employer (EOE).