Legal Staff Accounting/Finance in Los Angeles, CA

Law Firm

Los Angeles, CA

Legal Staff Accounting/Finance in Los Angeles, CA

Legal Staff

5-5 yrs required

No

Job Title: Billing Assistant

Job Responsibilities:
- Print and distribute Proformas, and follow up with Billing Partners regarding unbilled charges, particularly those exceeding 30 days.
- Prepare monthly narrative and detailed bills, ensuring discounts adhere to client requirements and checking system-applied discounts. Follow up with partners/reviewers for timely review and transmittal to clients.
- Edit time records and maintain documentation for adjustments promptly. Develop awareness of repetitive adjustments and suggest improvements for the time-keeping and adjustment process.
- Send bills to clients via mail or email and manage electronic submissions using client-assigned vendors. Ensure accounting is informed when partners send bills directly.
- Coordinate workflow and monitor the activity of administrative assistants with access to edit time entries and distribute client bills.
- Work with rate tables and client arrangements, maintaining client-specific rates, discounts, disallowed charges, and required task coding.
- Manage electronic billing, including submission of timekeepers for rate approvals, troubleshooting billing issues, tracking bill rejections, and coordinating resubmissions. Monitor approval and payment timing.
- Monitor client receivables and aging, working with management to expedite application to Work in Progress (WIP) and Accounts Receivable (AR).
- Maintain professional and consistent communication with clients regarding billing.
- Serve as a resource to the billing department, providing ad hoc and standard reporting for client and partner requests. Utilize the reporting tool Tableau and Excel for client billing requests, liaising with the Financial Systems group for assistance and training.
- Provide support and assistance to fellow billing coordinators as needed.
- Perform additional duties as requested.

Education and Experience:
- A four-year college degree is preferred.
- Prior experience in a billing department for a law firm or professional services firm is required.
- Experience with 3E is required.
- Knowledge of Word and advanced knowledge of Excel are required.
- Strong oral and written communication skills are necessary.
- Ability to demonstrate good judgment and initiative is essential.
- Strong interpersonal and organizational skills are a plus.
- Ability to work well in a team environment is important.
- A self-starter who can self-motivate, work with limited supervision, and be solutions-oriented.

Salary Information:
- Pay Range: USD $110, - USD $120, per year.
- The salary range represents the law firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation will depend on factors including relevant experience, qualifications, and location.

Legal Terminology and Requirements:
- The position is categorized as Non-Exempt and Hybrid.
- The law firm is an Equal Opportunity employer, not discriminating based on various protected characteristics.
- The firm commits to providing reasonable accommodations for candidates with disabilities during the recruiting process.
- The firm will consider qualified applicants with arrest and conviction records pursuant to applicable ordinances.
- An automated employment decision tool is used to assist in identifying qualified candidates, subject to a bias audit.
- For alternative selection processes or reasonable accommodations, candidates are encouraged to reach out via email.

Jul 14, 2025
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