Legal Staff Accounting/Finance in Minneapolis, MN

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Law Firm

Minneapolis, MN

Legal Staff Accounting/Finance in Minneapolis, MN

Legal Staff

Min 5 yrs required

No

Job Title: Billing Coordinator - DC

Job Responsibilities:
The Billing Coordinator at the law firm is responsible for ensuring the timely, efficient, and accurate processing of client billing and E-Billing. The role requires close collaboration with a designated group of attorneys to facilitate client billing according to established guidelines and attorney requests within the firm’s policy framework. The Billing Coordinator works in conjunction with Billing leadership and collaborates with colleagues across E-Billing, Accounts Receivable, and Pricing, as well as other members of the Finance and Administrative Departments. The position also involves resolving inquiries by working closely with attorneys.

Key responsibilities include:
- Creating client prebills and uploading them to Prebill Manager.
- Reviewing and collaborating on attorney prebill edits and generating client bills timely, efficiently, and accurately in compliance with client billing guidelines and firm policy.
- Identifying unusual situations, gathering information, and escalating issues as needed for assistance.
- Developing and maintaining appropriate reports internally and for clients, which include spreadsheets, charts, summaries, and expense backup.
- Distributing invoices via client E-Billing systems and working with E-Billing providers to resolve issues related to uploads, rates, billers, and budgets to ensure a seamless process.
- Becoming an expert on client engagement letters and billing guidelines to ensure compliance and minimize delays in billing and collections.
- Reviewing daily cash reports for client payments and application accuracy, identifying reductions, and coordinating with billing attorneys to appeal or write-off.
- Coordinating client work-in-progress write-downs and accounts receivable write-offs, obtaining proper approval per policy, and forwarding for processing.
- Organizing and maintaining client billing and instruction files for each billing attorney and client account, implementing record-keeping methods to increase efficiency and continuity.
- Researching and resolving ad-hoc projects and assignments as they arise.

Education and Experience Information:
- A minimum of five years of experience in legal billing is strongly preferred, or comparable legal experience.
- Proficiency with Aderant Billing, Prebill Manager, and client E-Billing platforms is strongly preferred; experience with software such as BillBlast and other revenue-cycle software is a plus.
- Must be proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Demonstrated excellent attention to detail and effective written, verbal, and interpersonal communication skills are required.
- The role requires a proactive, inquisitive, and analytical problem solver.
- Ability to collaborate and cross-team with all finance team members and promote a positive work environment that embraces the abilities of all members is essential.
- Effective client management skills with a record of providing excellent customer service.
- Requires flexibility and ability to manage time, organize, and prioritize workload effectively.

Salary Information:
The salary range for the Billing Coordinator position is $75,000 - $85,000 in Washington, . The offered salary will be determined by a variety of factors, including but not limited to, work location, individual skill set, previous/applicable experience, education, external market data, and consideration of internal equity.

Additional Information:
The law firm offers a comprehensive benefits package designed to support the well-being and success of employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. The firm prioritizes work-life balance and offers wellness programs and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks.

The law firm is committed to providing equal employment opportunities to qualified applicants and employees without regard to age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The firm will make reasonable efforts to accommodate known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.

The law firm uses E-Verify in its hiring practices to achieve a lawful workforce.

Jul 08, 2025
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