Legal Staff Accounting/Finance in Stamford, CT

Law Firm

Stamford, CT

Legal Staff Accounting/Finance in Stamford, CT

Legal Staff

3-5 yrs required

No

Job Title: Billing Specialist

Job Responsibilities:
The Billing Specialist at the law firm is tasked with managing the billing process for client invoices, ensuring that they are prepared in the required format. Key responsibilities include:

- Editing prebills for time and disbursement transfers, time splits, on account transfers, and adjustments.
- Printing, sorting, and distributing prebills to billing attorneys and forwarding drafts or final invoices for further edits.
- Maintaining accurate and current client billing addresses.
- Entering necessary billing exemptions by the cutoff date and maintaining their status through month-end.
- Monitoring and managing approvals for write-offs and monthly billing exemptions.
- Accurately entering alternate rates into the computer system.
- Providing attorneys and legal support staff with requested billing statistics, using and formatting Excel spreadsheets.
- Effectively managing communication with attorneys to ensure billing deadlines are met.
- Submitting, processing, and tracking invoices while resolving billing issues via electronic and web-based platforms.
- Communicating effectively during monthly check-in meetings with the billing manager to provide updates on timekeepers’ Work in Progress and troubleshoot issues as needed.
- Responding to internal and external client inquiries in a timely manner and seeking feedback or follow-up as appropriate.

Education and Experience Information:
- A college degree is preferred, but candidates with an equivalent combination of training, education, and experience demonstrating the ability to perform essential duties are also considered.
- A minimum of three years of law firm billing experience is required.
- Previous experience with Aderant/CMS is strongly preferred.

Knowledge, Skills, and Abilities:
- Ability to clearly communicate in both written and oral form with professionals and clients regarding billing issues.
- Outstanding customer/client service and interpersonal skills.
- Ability to represent the department professionally and positively.
- Proficiency in Microsoft Word and Excel.
- Ability to work under pressure and balance multiple competing priorities.
- Capability to produce high-volume, computerized document edits in a fast-paced, deadline-driven environment.
- Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
- Strong interpersonal skills to provide high-quality service and partner effectively with diverse groups at various levels within the firm and external contacts.
- Ability to self-manage and work independently in a hybrid and in-office setting.

Salary Information:
The hiring salary range for the Billing Specialist position is $50, to $70,. Compensation depends on various factors such as position, location, education, training, and experience.

Legal and Additional Information:
The law firm is committed to compliance with applicable city or state workplace mandates regarding Covid-19. The position description outlines the general content and requirements for the job but is not all-inclusive, and additional duties and responsibilities may be assigned as determined by business needs. The description does not constitute a written or implied contract of employment, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

By applying for this position, candidates agree to the processing of their Personal Information in accordance with the law firm's Worker and Applicant Global Privacy Notice. Questions about data handling practices or privacy rights can be directed to the provided contact information.

Equal Employment Opportunity:
The law firm adheres to a policy of equal opportunity, making all employment decisions without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, and any other classification protected by law.