Law Firm
Houston, TX
Legal Staff Other in Houston, TX
Legal Staff
Min 5 yrs required
No
Job Title: IP Docket Manager
Job Responsibilities:
The IP Docket Manager will oversee and lead the firm-wide Intellectual Property (IP) docketing department staff. The primary responsibilities include ensuring adherence to firm policies and procedures, managing the docketing staff, and handling the day-to-day training of the docketing team and other personnel. Key duties involve:
- Managing the recruitment, onboarding, approval of timecards and leave requests, coordinating backup coverage, conducting performance reviews, and collaborating with HR on personnel issues.
- Motivating and guiding team members to achieve optimal performance by providing constructive feedback and coaching; fostering a positive and collaborative work environment.
- Developing training programs for the docketing team to ensure they are updated on new rules and requirements.
- Identifying and analyzing problem areas within the team or department and developing effective solutions to resolve issues.
- Overseeing the IP management system to ensure data integrity, accuracy, and compliance with rules across multiple worldwide jurisdictions.
- Staying current on trends, developments, and legislative rulings impacting patent and trademark administration, as well as up-to-date USPTO procedural changes.
- Conducting research to clarify patent and trademark rules and serving as a subject matter expert on IP procedures and regulations.
- Organizing and delegating tasks in collaboration with the IP Operations Manager, Practice Management, and Paralegal Support Administrator.
- Compiling and ensuring the accuracy and completeness of the docket manual and any additional SOPs.
- Collaborating with management for process approval on changes and actively participating in the IP Best Practices committee.
- Working closely with multiple departments to assist with firm workflow.
Knowledge, Skills, and Abilities:
The ideal candidate should possess strong knowledge of trademark and patent prosecution from start to finish and proficiency in IP Management Systems such as Anaqua and CPI. Additional necessary skills include:
- Exceptional communication and client interaction abilities.
- Strong organizational, writing, and proofreading skills.
- High level of professionalism, sound judgment, and discretion.
- Ability to deliver quality client service to both internal and external clients.
- Multi-tasking, working independently with minimal supervision, and working under pressure with high-quality results in a fast-paced team environment.
- Strong attention to detail and accuracy.
- Excellent analytical and problem-solving skills.
- Proficiency in project and change management.
- Ability to collaborate within a team environment across practice groups and offices.
- Willingness to learn and develop skills and stay current in industry trends in Intellectual Property rules and regulations.
- Ability to accept changing assignments and priorities.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Education and Experience:
Candidates are required to have a Bachelor’s degree or any combination of training, education, and experience that demonstrates the ability to perform the duties of the position. A minimum of five (5) years of progressive Intellectual Property management experience is necessary. Intellectual Property prosecution paralegal experience is preferred, along with experience with database file management systems such as iManage.
Salary Information:
Compensation for this role is dependent on several factors, including position, location, education, training, and/or experience. The hiring salary range for this position is $150, - $170,.
Legal and Compliance Information:
The law firm will comply with applicable city or state workplace mandates in effect regarding Covid-19. This position description is intended to describe the general content of and requirements for the performance of the job, and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Employment Opportunity:
The law firm adheres to a policy of equal opportunity and will make all employment decisions, including hiring, promotion, transfer, demotion, evaluation, compensation, and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status, and any other classification as protected by law.
Jun 24, 2025
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