Legal Staff Paralegal in San Francisco, CA

Law Firm

San Francisco, CA

Legal Staff Paralegal in San Francisco, CA

Legal Staff

2-3 yrs required

No

Job Title: Virtual Office Administrator of Virtual Legal Support

Job Responsibilities:
The Virtual Office Administrator (OA) of Virtual Legal Support is a key leadership role responsible for providing daily leadership and promoting the development of Virtual Legal Support (VLS) within a law firm. This position involves being part of a growing national administrative leadership team that supports the firm's attorneys and staff across all 50 . States. The Virtual OA is expected to be available for their team during shifts, which may include evenings and weekends. Responsibilities include:

- Leading by example and providing hands-on leadership.
- Managing and executing all aspects of litigation support, including calendaring, filing/service, and administrative functions within the law firm.
- Establishing relationships across cross-functional departments and local offices to understand the drivers that motivate individuals in their varying roles for increased engagement.
- Producing weekly and monthly metrics with analysis on staffing levels and performance, and reporting to the VLS department Director.
- Managing performances through evaluations, one-on-ones, check-ins with local offices for feedback, and providing guidance to staff within a defined coaching structure.
- Evaluating and prioritizing coaching needs for staff to achieve excellent performance results.
- Monitoring attendance, vacations, and approving time entries.
- Collaborating closely with managers who oversee training and assignment coverage.
- Screening and interviewing applicants, confirming references and background checks, distributing new hire paperwork, and handling onboarding and exit interview support.
- Safeguarding confidential information with a high level of discretion.
- Paying attention to detail and accuracy while managing a high volume of communication.
- Being a goal-oriented team player who is personable, professional, and effectively adapts to shifting priorities in a fast-paced environment.

Education and Experience Information:
- A minimum of 2-3 years of relevant people management experience in a large multi-location defense litigation firm is required.
- Extensive working experience as either an Office Administrator, Paralegal, Legal Practice Group Manager, Lead Legal Assistant, or Lead Legal Secretary is preferred.
- A Bachelor’s degree or equivalent combination of education and/or experience is required.
- Law firm experience is mandatory.
- Advanced skillset using Microsoft Suite Programs (., Word, Excel, and PowerPoint) is necessary.

Salary Information:
The salary range for the Virtual Office Administrator of Virtual Legal Support is between $110,000 and $115,000, dependent on experience. The role also includes a comprehensive benefits package that includes eligibility for bonuses.

Additional Information:
The Virtual Legal Support Team handles a wide array of legal support functions, including the review of standing instructions to handle new matter intake, organizing and saving documents to the firm’s Document Management System (DMS), updating case lists, submitting vendor invoices and expense reimbursements, preparing shipping labels, and preparing confidential and sensitive legal documents across all 50 states using templates and forms within the Microsoft Suite programs. Other tasks include converting documents, running document comparisons, marking and running tables of content and authorities, preparing mail merges, formatting fillable forms, and editing presentations.

The law firm is an equal opportunity employer and requests no recruiter or telephone calls. Agencies must sign the law firm's fee agreement, and search agreements are specific to individuals and groups considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered an applicant.