Legal Staff Accounting/Finance in New York City, NY

Law Firm

New York City, NY

Legal Staff Accounting/Finance in New York City, NY

Legal Staff

No

Job Title: Electronic Billing Assistant

Job Responsibilities:
The Electronic Billing Assistant at the law firm plays a critical role in supporting the Accounting team by providing routine administrative and basic electronic billing support to the Electronic Billing Specialists and the department. The key responsibilities include, but are not limited to:

- Uploading invoices.
- Mapping clients by matching internal client numbers through firm-assigned 3E to external client reference numbers when clients opt to receive their monthly invoices via an electronic billing portal. This ensures records are synchronized.
- Electronically filing notification emails that include invoice status updates such as paid or approved.
- Creating new e-billing accounts for Client Account Specialists and Collections Specialists to provide access.
- Assisting with projects, data entry, and system updates.
- Submitting e-billing vendor invoices to Accounts Payable for processing via ChromeRiver.
- Following up on emails related to matter IDs to be opened in e-billing portals, timekeeper rate approvals, and approvals to accept billing guidelines from the Office of General Counsel/BIC.
- Performing all other duties as assigned or required.

Education and Experience Information:
Skills and experience required for the position include:

Required:
- Proficiency in the Microsoft Office suite, iManage, and other firm applications after orientation at the law firm.
- Strong Excel skills.
- Availability to work overtime as required.

Preferred:
- Bachelor's degree.
- Prior experience in billing and/or accounting.
- Previous experience working in a law firm.
- General knowledge of accounting concepts.
- Previous experience with 3E and electronic billing.
- Proficiency in 10-key by touch.

Competencies:
- Quick learner.
- Excellent follow-through, accuracy, initiative, and math skills.
- Ability to maintain and promote attorney and client relations successfully.
- Professional demeanor.
- Excellent organizational, communication (verbal and listening), and writing skills.
- Ability to work under tight deadlines.
- Ability to interact and work well with others, including co-workers and vendors.

Salary Information:
Cooley offers a competitive compensation and excellent benefits package. The expected hourly pay range for this position, with a work schedule of hours per week, is - , which translates to an annual salary of $57, - $71,175. The final offer amount will depend on the candidate's geographic location, applicable experience, and skillset.

The law firm is committed to fair and equitable employment practices, as indicated by its designation as an Equal Opportunity Employer (EOE).

Benefits offered to employees include a full range of elective options such as medical, health savings accounts (with applicable medical plans), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults, and other parental support benefits. In addition to elective benefits, employees receive firm-paid life insurance, AD&D, long-term disability (LTD), short-term medical benefits, 20 days of Paid Time Off (PTO), and 10 paid holidays each year. The law firm also provides generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about the firm's many benefits and resources.