Job Title
NBI Systems & Data Assistant
Job Responsibilities
The NBI Systems & Data Assistant at the law firm plays a crucial role in supporting the firm's risk management functions. The primary responsibilities include:
- Reviewing and confirming the accuracy and thoroughness of data for open clients and matters.
- Performing quality control checks on new business intake data to ensure accuracy.
- Communicating with partners and legal professional specialists to gather necessary data.
- Working cross-departmentally with Finance and Practice Group Directors, among other departments, to relay specific and global changes to client and matter data.
- Performing other duties as assigned by the firm.
Education and Experience Information
Minimum Education
- High School Diploma or GED is required.
Preferred Education
- A Bachelor’s Degree or a paralegal certificate is preferred.
Minimum Years of Experience
- At least 1 year of quality control or data experience within a law firm, corporate, or academic setting, or similar experience is required.
Desired Skills
- Experience in writing and communicating in a business environment to present information concisely.
- Familiarity with finance, intake, and conflicts software tools.
- Excellent verbal and written business communication skills, maintaining a customer service-oriented approach.
- Meticulous attention to detail and the ability to prioritize, multitask, and work under pressure to meet deadlines in a fast-paced environment.
- Ability to identify and resolve data integrity issues.
- Flexibility in remote working arrangements.
Salary Information
The expected hiring range for this position at the law firm is - per hour, depending on the geographic market location of the candidate. This position is non-exempt and will be paid on an hourly basis, with overtime paid in accordance with applicable laws. The compensation offered will also depend on factors such as the candidate’s experience, skills, educational and professional background, and overall qualifications. The firm offers a comprehensive benefits package, including medical, dental, and vision insurance, and a 401(k) plan.
Additional Legal Terminology and Information
- Employees are expected to effectively communicate with clients, lawyers, business professionals, and third parties, both verbally and in writing.
- They must produce deliverables, answer phone calls, and reply to correspondence efficiently and responsively.
- Timely, accurate, and quality work product is a must.
- Employees must successfully meet deadlines, expectations, and perform their work duties as required.
- Employees should foster positive work relationships and comply with all firm policies and practices.
- The role involves engaging in both physical and sedentary activities, such as working at a computer for extended periods, participating in virtual conference calls, and attending meetings as needed.
- Employees must be able to work under pressure and manage competing demands in a fast-paced environment.
Physical Demands
This position involves sedentary work, which includes exerting up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. The job predominantly involves sitting, with walking and standing required only occasionally.
Work Environment
The position offers a hybrid work arrangement, which includes a combination of remote and in-office work. The specifics of this arrangement will be determined in coordination with the hiring manager or supervisor and may be modified at the firm’s discretion in the future.
Other Important Information
- The job description provided is intended to outline the work elements and present the information in a standardized manner, but it does not encompass all elements of the work that may be performed by individuals in this classification.
- Job duties, requirements, and expectations may be modified at the firm’s discretion at any time, and the description does not alter the at-will nature of employment.
- Applicants must apply directly online, and no agency applications will be considered.
- No immigration sponsorship is available for this position.
- The law firm is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
