Conference Services Coordinator in Chicago, IL

Law Firm

Chicago, IL

Conference Services Coordinator in Chicago, IL

Law Firm Non Legal Department

Min 2 yrs required

No

Greenberg Traurig is committed to having a diverse and inclusive workforce. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

To that end, GT has implemented an Affirmative Action Plan to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, qualified disability, marital status, amnesty, genetic information, veteran status, or any other characteristic protected by law.

As a federal government contractor and in accordance with applicable laws, regulations, and Executive Orders, GT is required to develop annual Affirmative Action Plans (AAPs). Any employees or applicants who wish to review the Affirmative Action Plan (AAP) for Protected Veterans and Individuals with Disabilities can .

Law Firm Seeking Conference Services Coordinator in Chicago Office:

Job Title: Conference Services Coordinator
Salary: Expected pay range of to per hour, actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.
Experience: Minimum 2 years of experience as a receptionist or other administrative clerical position in a professional environment.
Location: Chicago, with the possibility of working remotely.
Employment Type: Full-time

Responsibilities:

- Act as the first point of contact for visitors and maintain security by ensuring all visitors check in at reception immediately upon arrival.
- Coordinate meeting details, including hospitality, room set-up, AV, marketing, and billing, using the GTMeet software.
- Answer incoming calls and direct them appropriately.
- Reserve visitor offices and issue and collect visitor ID badges.
- Update office directory and maintain a high degree of professionalism and confidentiality.
- Assist other departments as needed and perform additional duties as assigned.

Qualifications:

- High School Diploma; College Degree in Hospitality Management is a plus.
- Computer proficiency in Windows-based software and Microsoft Office Suite applications.
- Exceptional computer skills with the ability to learn new software applications quickly.

Skills & Competencies:

- Excellent interpersonal and communication skills, with a professional demeanor and presentation.
- Proactive in seeking innovative ways to help others and provide outstanding client service.
- Self-starter with the ability to work independently with minimal supervision.
- High attention to detail, outstanding organizational skills, and effective time management.

Benefits:

- Competitive compensation and an excellent benefits package.
- Full-time employees may be eligible for a discretionary bonus, health insurance, short term and long term disability, dental and vision care, life insurance, and more.
- Additional voluntary programs, such as accident insurance, life insurance, and pet insurance, may also be available.
- Commuter and transit programs may also be offered in certain markets.

Diversity and Inclusion:

- Greenberg Traurig is committed to having a diverse and inclusive workforce.
- Applicants and employees are considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected basis.
- GT has implemented an Affirmative Action Plan to ensure equal opportunity for all.
- As a federal government contractor, GT is required to develop annual Affirmative Action Plans (AAPs).

How to Apply:

- To apply for this position, please submit your application through our website.
- For questions or concerns regarding the application process, please .

Join our team at Greenberg Traurig and help us continue to provide exceptional service to our clients. We value diversity and inclusion and are committed to providing equal opportunities for all applicants and employees. Apply today!