Job Title: E-Discovery Technology Project Manager
Job Responsibilities:
As a member of the Information Services Department, the E-Discovery Technology Project Manager is tasked with overseeing the entire lifecycle of a case, ensuring adherence to workflows that lead to successful case outcomes. Key responsibilities include:
- Collaborating closely with legal teams to develop and maintain effective strategies for data handling, from collection through to final review and production.
- Building, maintaining, and troubleshooting complex E-Discovery databases, analyzing data, employing Early Case Assessment and Advanced Analytics when appropriate, and overseeing the loading of new or updated data for legal team review.
- Managing large collections of emails, images, and native files, combined with database management.
- Emphasizing quality control checks on all work, including data from vendors and third parties.
- Providing application support within the department and to legal teams, assisting users with problems and guiding legal teams through the E-Discovery process.
- Training attorneys and paralegals in effective use of E-Discovery Technology software as needed.
- Handling frequent document production, including pre- and post-production activities and overseeing data burning onto electronic media, along with maintaining Chain of Custody.
- Mastering the use of all E-Discovery Technology tools and collaborating with other department personnel while being able to work independently.
- Partnering with Project Teams Manager, other Project Managers, and providing work to the group’s Specialists and Analysts.
- Being available during off-hours as needed, maintaining strict confidentiality and professionalism.
- Managing complete case activity, involving all aspects of Electronic Discovery, case data management, document retention, and production of data.
- Conducting ongoing contact and communication with legal team members throughout the case lifecycle.
- Managing all vendor activity, analyzing, gathering, and writing clear job specifications for vendors where data is outsourced.
- Developing strategies for efficient handling of discovery and production data.
- Building and maintaining datasets using advanced document processing and review tools.
- Tracking all case-related activities using project management tools and ensuring completion of all relevant electronic tracking forms.
- Assisting legal teams in analyzing and presenting data trends and patterns using Early Case Assessment and Advanced Analytics.
- Providing advice to legal teams on proper methods of data collection, preservation, processing, production, and retention, including attending Rule 26(f) discovery planning conferences.
- Overseeing work performed by Specialists and Analysts and providing hands-on processing of email collections, native files, and image collections as necessary.
- Observing all standard E-Discovery Technology conventions and Best Practices, including deduplication and other data culling methods.
- Maintaining back-end server and folder structure of databases, image collections, native files, mail stores, and load files.
- Assisting with the identification and archiving of old case data.
- Participating in all aspects of document production processing, from initial communication with legal teams to final deliverables distribution, managing post-processing collections, and generating Privilege Logs.
- Performing stringent quality control checks of data and load files created internally or from vendors.
- Providing group, individual, or customized training, application support, and troubleshooting assistance to users of varied abilities and experience.
- Maintaining tracking logs for data received and loaded, keeping inventory of data media received for each project, and maintaining proper Chain of Custody for all original media.
- Providing assistance to legal team requests, including website capturing, and audio and video capturing and editing.
- Collaborating with other E-Discovery Technology team members in project work while also being able to work independently.
- Assisting with trial support and/or acting as a liaison with trial presentation vendors in preparing trial equipment, software, exhibits, and presenting documents and multimedia in the courtroom.
- Providing written and verbal advice and best practices to legal teams and vendors, writing clear directions and summaries, and providing timely status updates.
- Assisting with testing existing and new software and participating in vendor demonstrations.
- Recording daily time worked and pursuing additional education and training in relevant E-Discovery Technology topics.
- Understanding and strictly maintaining the confidentiality of all matters involved.
Additional Functions:
- Performing other duties as assigned by the E-Discovery Technology Manager and the E-Discovery Project Teams Manager.
Education and Experience Information:
Education:
- A bachelor's degree or equivalent experience in a senior-level E-Discovery Technology or Litigation Support role is required.
Experience:
- A minimum of 5 years of relevant E-Discovery Technology or Litigation Support experience is necessary, preferably in a law firm, although vendor experience is also considered. A strong understanding of law firm culture and legal team demands is essential.
Knowledge, Skills, and Abilities:
- Relativity Certified Administrator (RCA) certification is highly desirable.
- An understanding of the full EDRM lifecycle, both electronic and paper discovery, and production, as well as E-Discovery Technology best practices is required.
- Considerable hands-on experience with E-Discovery Technology processing software, review platforms, load file creation, handling, and manipulation, and repository administration is needed.
- Strong hands-on experience with kCura Relativity, Nuix, LexisNexis Concordance and LAW PreDiscovery, Thomson Reuters West Case Notebook, Sanction or Trial Director, and Microsoft Office is essential. Familiarity with managed services or online hosting environments is desirable.
- Strong written and verbal communication skills are essential.
- Ability to train both one-on-one and small groups and in preparing training materials.
- Maintains strong attention to detail and quality control, even under pressure. Flexibility of schedule with some off-hour availability is important.
- Expected to possess considerable experience with various advanced technologies such as Early Case Assessment, Advanced Analytics, Predictive Coding, Concept Clustering, and other emerging technologies.
- A deep understanding of database searchability and methodology, comprehending issues surrounding OCR and extracted text, near-native review, email threading, and text encoding is anticipated. A comprehensive understanding of imaging technologies is also expected.
Work Environment & Physical Demands:
- The role operates in a clerical, office setting, routinely using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Requirements:
- Sedentary work involving sitting most of the time, with occasional walking and standing necessary to carry out job duties.
Visual Acuity:
- Close visual acuity is required for activities such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading.
Salary Information:
- The salary range for this position applies to several locations including Atlantic City, Chicago, Denver, Las Vegas, Los Angeles, Minneapolis, Morristown, New York, Princeton, San Francisco, Seattle, and Washington, . The salary range reflects various factors considered in compensation decisions, including experience, education, licensure and/or certifications, geographic location, market demands, and other business and organizational needs. The current estimated salary range is $135,000 to $155,000.
Disclaimer:
- The law firm is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
- This job description is not exhaustive and may require the employee to perform additional duties. Management reserves the right to review and revise the job description at any time. Employment with the law firm is at-will, and employees must be able to satisfactorily perform all essential functions of the position with or without a reasonable accommodation. If an accommodation request causes an undue hardship or safety concern, the individual may not
