Job Title: Legal Administrative Coordinator
Job Responsibilities:
The role of a Legal Administrative Coordinator at the law firm involves providing comprehensive administrative and secretarial support to the team, as well as offering backup support to departments overseen by the Client Rates and File Transition Manager. Key responsibilities include:
- Assisting with the collection, entry, and maintenance of data in firm systems and databases.
- Understanding and appropriately following firm processes and utilizing firm systems.
- Managing pressure, interruptions, and multiple projects with frequently changing priorities and deadlines.
- Exercising confidentiality and discretion in all tasks.
- Working effectively both as part of a team and independently with minimal supervision.
- Demonstrating proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
- Performing administrative duties such as proofreading and editing materials for accuracy and clarity.
- Possessing knowledge of legal documents and terminology as needed.
- Handling expense reporting, billing, and dictation when necessary.
- Assisting with calendaring tasks as required.
- Performing additional duties as assigned.
Education and Experience Information:
Candidates for the Legal Administrative Coordinator position must meet the following education and experience requirements:
- An Associate’s degree with several years of legal secretarial experience is required.
- Candidates with an Associate's degree and several years of strong administrative experience will also be considered.
- Strong organization and time management skills are essential.
- The ability to communicate clearly and exchange information in English is regularly required.
- The role demands the ability to observe and assess data and documents in both printed form and on computer screens.
- A team-oriented mindset and the ability to work well in a team environment are necessary.
- Candidates must be capable of working independently within general guidelines and with minimal supervision.
- Recognizing the need for confidentiality of information and maintaining confidences is crucial.
- The ability to respond to internal or external inquiries, including sensitive, confidential, or adversarial ones, is required.
- Candidates may be requested to work beyond normal work hours for special projects.
Salary Information:
The Legal Administrative Coordinator position offers an hourly salary and bonus opportunity. The hourly salary range for this position is between and . Actual pay may be adjusted based on experience and other job-related factors as permitted by law. Additionally, this position offers a full benefits package, which includes health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.
The law firm is a national civil litigation firm with offices across major metro markets in the . It provides strategic coverage for clients with a focus on business and commercial disputes, employment and labor issues, insurance coverage, product liability, and more. The firm values diversity, collaboration, and a culture of efficiency and mutual respect, rewarding leadership and teamwork.
