Lateral Intake Manager in Chicago, IL

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Law Firm

Chicago, IL

Lateral Intake Manager in Chicago, IL

Law Firm Non Legal Department

5-5 yrs required

No

Job Title: Lateral Intake Manager

Job Responsibilities:

The Lateral Intake Manager is responsible for overseeing the intake process for lateral attorney candidates, ensuring an efficient and seamless experience from initial contact through onboarding. Key responsibilities include:

- Supervising and managing a team of four lateral team members, including Conflicts, Background, and New Business Intake employees.
- Ensuring ongoing training for all team members to maintain high performance standards.
- Conducting analyses of all lateral requests to ensure potential conflicts are identified and cleared in pre-hire onboarding.
- Reviewing reports compiled by the Conflicts team for accuracy and compliance with the firm's standards.
- Compiling conflict reports from the firm's conflicts database for review and clearance by attorneys and conflicts counsel.
- Interfacing directly with firm employees, partners, associates, legal administrative assistants, Practice Group Chairs, and General Counsel.
- Handling multiple projects simultaneously and pivoting between urgent requests and projects while supervising the team.
- Leading and assisting with large and complex special projects that require reviewing large amounts of data.
- Ensuring accurate records are maintained for potential audits.
- Being responsible for recruiting, hiring, and training new employees, as well as their development.
- Analyzing information and performing research.
- Managing third-party software/platform relationships and ensuring the team is up to date on software best practices and updates.
- Ensuring accurate reporting of data from the conflicts database to other departments, including finance, records, and IT.
- Conducting regular audits of the conflicts database.
- Completing day-to-day tasks for entering requests in the intake system in preparation for a conflict search, including lateral and regular conflict searches.
- Processing the daily workflow for new firm clients and matters into the firm's systems, including conflicts, records management, and accounting/financial databases.
- Providing accurate information based on new client and existing client conflict searches.
- Coordinating the pre-onboarding and onboarding process for all lateral attorneys and other lateral employees.
- Preparing intake forms for onboarding lateral attorneys' clients/matters.
- Performing other duties as assigned.

Education and Experience Information:

- A minimum of 5 years of related Conflicts/Intake experience is required.
- A minimum of 4 years of supervisory/management experience is required.
- A Bachelor's Degree is required.
- A Paralegal Certification is preferred but not required.
- A Master's or Juris Doctor degree is preferred but not required.
- Experience with Microsoft Office Suite is required.
- Experience and working knowledge with Conflicts/New Business Intake database tools such as Elite, Intapp, 3E, Aderant, or similar software are required.
- Excellent verbal and written communication skills are required.
- Accurate typing skills are required.
- Proficient computer skills are required.
- Familiarity with legal terminology and business practices is required.

Salary Information:

- Job Type: Full-Time (40 hours per week)
- Schedule: Monday through Friday (extended hours as needed)
- Salary Range: $76,000 - $110,000 (Actual salary is based on experience and job qualifications.)
- Bonus: Discretionary holiday bonus
- Benefits: Paid Time Off, Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, 401k Profit Sharing Plan, and Transportation Program

Jun 19, 2025
May 16, 2025
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