**Members Only** brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best **Members Only** positions, but we also have the most.
Legal Secretary Review and prioritize all client and other communications including emails and phone calls. Manage Outlook calendar using a high level of tact and integrity. Handle administrative confidential/sensitive firm and/or client information. Document preparation, editing, file maintenance, and client billing. Make complex travel arrangements including air, hotel, etc. Coordination of internal and external meetings, including room reservation, catering, etc. Coordinating, preparing and reconciling expenses using Chrome River expense system. Producing accurate documents and general correspondence in a timely matter. General follow-up in order to effectively meet deadlines and commitments. Work in a teaming environment with other secretaries. Organize documents for filing using the records system. Other duties may be assigned to fully meet the requirements of the position.
Qualifications: The candidate should have 5+ years of administrative support experience within a large organization; experience within a legal department, law firm, accounting, or financial services firm preferred. Strong knowledge of MS Office, including Word, Excel, and PowerPoint. High level of administrative and organizational skills, including excellent verbal and written communications skills. Demonstrated ability to take the initiative to spot problems before they arise, find solutions and provide timely follow through on projects. A high level of integrity is required for handling confidential and sensitive information. Demonstrated ability to work with a sense of urgency and under pressure as needed to handle multiple tasks and prioritize effectively. Ability to interface effectively and diplomatically with attorneys, legal secretaries, and other professionals across the firm. Licensed New York State Notary and/or Intellectual Property experience is a plus.
