Office Assistant in Boston, MA

Law Firm

Boston, MA

Office Assistant in Boston, MA

Law Firm Non Legal Department

Min 2 yrs required

No

Job Title: Office Assistant

Job Responsibilities:
The Office Assistant is a pivotal role within the law firm, ensuring seamless office operations by managing various in-office requirements. Key responsibilities include:

- Overseeing mail processing and file production processes, which involves assembling, filing, and shipping cases sent by remote staff following established protocols.
- Receiving, organizing, and distributing all incoming mail both digitally and physically.
- Assisting in resolving vendor and office maintenance issues.
- Acting as the primary point of contact for in-office needs for remote staff, which includes planning periodic in-office events, arranging courier deliveries, and addressing questions regarding the physical office.
- Providing onboarding and offboarding support for in-office employees. This involves providing technological equipment on the first day of employment, collecting equipment on the last day, completing Form I-9 for new hires under the HR department's direction, and following asset management protocols in coordination with IT and Operations departments.
- Performing other administrative duties as needed.

Education and Experience Information:
- A Bachelor's degree is required, with a preference for majors in business, accounting, or related fields.
- At least 2 years of experience in an administrative or operations-focused role is mandatory.
- Experience in business immigration is preferred.
- The role demands the ability to thrive in an entrepreneurial, start-up environment as a proactive problem solver.
- A strong ability to adapt to new technologies and platforms is essential.
- Excellent organizational and time management skills are required, alongside superb attention to detail.
- The candidate should be able to work with multiple stakeholders to meet strict and competing deadlines.
- Demonstrated ability to prioritize multiple projects is necessary.
- Clear and effective communication skills, especially in a professional email setting, are crucial.

Salary Information:
- Compensation ranges from $50,000 to $60,000, depending on experience and location.

The law firm is committed to fostering an inclusive environment, supporting team members from diverse backgrounds to achieve their goals. The firm values the different talents, skills, and experiences of its team members, recognizing their contributions as essential to both clients and the firm. The law firm endeavors to create a respectful workplace that inspires excellence and compassion internally within the firm and externally in client service.

May 14, 2025
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