Legal Staff Accounting/Finance in Minneapolis, MN

Law Firm

Minneapolis, MN

Legal Staff Accounting/Finance in Minneapolis, MN

Legal Staff

No

Job Title: E-Billing Specialist - Texas

Job Responsibilities:
The E-Billing Specialist at the law firm is responsible for the timely, efficient, and accurate e-billing of client accounts. This role involves close collaboration with Billing Coordinators, attorneys, clients, and e-billing vendors to facilitate e-billing in accordance with client and established firm guidelines and attorney requests within policy. The specialist is expected to work closely with billing leadership to proactively identify issues and resolve inquiries. Specific duties include:

- Collaborating with the Client Financial Intake Specialist to onboard new clients and update existing client e-billing vendor sites, including updating timekeepers, rates, and budgets for client approval.
- Submitting client bills prepared by the Billing Team onto e-billing vendor sites via upload or BillBlast.
- Analyzing and correcting submission errors, collaborating with the Billing Team to correct errors in Aderant for resubmission.
- Monitoring the stages of acceptance on various e-billing vendor sites.
- Becoming an expert on client engagement letters and billing guidelines to ensure compliance, which limits delays in billing and collections.
- Reviewing the daily cash report for client payments and application accuracy, identifying reductions for coordination with billing attorneys in order to appeal or write-off, and working with the Cash Team on any adjustments or refunds.
- Auditing, researching, and contacting clients regarding aged Accounts Receivable of e-billed invoices; inputting notes into Bill Blast and Collection modules; coordinating with the Billing team to correct related issues.
- Organizing and maintaining client billing and instruction files for each billing client.
- Identifying unusual situations, gathering information, and elevating as needed for assistance, providing the Billing Team with guidance and assistance on complex e-billing issues.
- Being responsible for research and resolution on ad-hoc projects and assignments as they arise.

Education and Experience Information:
- A Bachelor's Degree or a comparable level of legal billing experience is preferred.
- Strong understanding of all end-to-end aspects of client revenue accounting.
- Experience with Aderant Billing, Prebill Manager, and client e-billing platforms is strongly preferred; experience with software such as BillBlast and other revenue-cycle software is a plus.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook, is required.
- Excellent attention to detail, written, verbal, and interpersonal communication skills are required.
- The candidate should be a pro-active, inquisitive, and analytical problem solver.
- Ability to collaborate and cross-team with all finance team members and promote a positive work environment that embraces the abilities of all members.
- Effective client management skills with a record of providing excellent customer service.
- Requires flexibility and the ability to manage time, organize, and prioritize workload effectively.

Salary Information:
The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data, and consideration of internal equity.

Benefits:
The law firm offers a comprehensive benefits package designed to support the well-being and success of employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings accounts, commuter benefits, and personal and parental leave programs. The firm prioritizes work-life balance and offers wellness programs and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. The firm is committed to providing a benefits package that helps the team thrive and feel valued.

EEO Statement:
The law firm’s policy is to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state, or local laws or ordinances. The law firm will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, seeking, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the firm’s goal of furthering the principle of equal employment opportunity.

E-Verify:
The law firm uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the . Department of Homeland Security.