Office Manager in Philadelphia, PA

Law Firm

Philadelphia, PA

Office Manager in Philadelphia, PA

Law Firm Non Legal Department

1-3 yrs required

No

Job Title:
Office Manager/Bookkeeper

Job Responsibilities:
- Handle payment for all expenses billed to the law firm.
- Maintain all financial records, including recording amounts received and paid expenses, and tracking funds maintained in the law firm’s client escrow account. Perform regular reconciliations of office records with bank statements.
- Oversee daily office operations including inventory and ordering of office supplies; ensuring the lobby, conference room, kitchen, and other common areas are tidy and fully stocked; troubleshoot issues with office equipment (copier, printers, etc.).
- Manage the front desk, including greeting visitors and answering and directing phone calls.
- Provide administrative support for lawyers including printing, scanning, copying, mailing, scheduling appointments, and the preparation of legal documents (under the supervision of law firm attorneys).
- File management, including the tracking of files in archived storage.

Education and Experience Information:
- Commitment to the law firm’s work in the criminal justice field.
- Excellent organizational skills with attention to detail.
- Strong communication skills.
- Ability to work independently and manage multiple tasks efficiently.
- Proficiency, or willingness to gain proficiency, in Quicken.
- Proficiency in online applications, including email, spreadsheets, online banking, cloud-based file storage systems, and internet-based phone systems.
- Experience as a bookkeeper, office manager, or legal assistant is a plus.

Salary Information:
- Pay: $50, - $65, per year

Benefits:
- Health, vision, and dental insurance fully covered by the law firm.
- Retirement benefits after one year.
- Vacation and sick leave.
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:
- 9 am to 5 pm, Monday through Friday, in person

Additional Information:
- Job Type: Full-time
- People with a criminal record are encouraged to apply
- Work Location: In person