Executive Assistant to CEO in Paramus, NJ

Law Firm

Paramus, NJ

Executive Assistant to CEO in Paramus, NJ

Law Firm Non Legal Department

Min 3 yrs required

No

Job Title: Executive Assistant to CEO

Job Responsibilities:
The Executive Assistant to the CEO at the law firm plays a crucial role in supporting the CEO's day-to-day operations and strategic initiatives. This position involves managing the executive’s calendar, coordinating appointments, and handling correspondence. Key responsibilities include:

- Managing the CEO’s calendar and scheduling meetings
- Monitoring, drafting, and responding to email correspondence on behalf of the CEO
- Preparing and submitting expense reports and tracking business expenditures
- Assisting with monthly financial reporting and reconciliation in QuickBooks
- Maintaining and organizing files and records
- Creating and editing professional written communications, reports, and presentations
- Curating and managing content for articles, educational videos, and other digital media
- Drafting and scheduling social media posts to support the law firm's online presence
- Assisting with the design, formatting, and preparation of presentations, documents, and other content for publishing
- Coordinating internal and external meetings and communications
- Supporting special projects and operational tasks as needed

Education and Experience Information:
Candidates for the Executive Assistant position should have a minimum of 3 years of executive or administrative support experience, with preference given to those who have supported senior leadership. The following qualifications and skills are required:

- Proficiency in QuickBooks and Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Working knowledge of Canva, Adobe Acrobat, and Adobe Creative Suite (Photoshop and/or InDesign), or similar design tools
- Exceptional writing, grammar, and proofreading skills with the ability to craft clear and professional messages
- Highly organized with the ability to prioritize and multitask effectively
- Discretion, trustworthiness, and the ability to handle confidential information with integrity
- Strong communication skills, both written and verbal
- Tech-savvy and comfortable learning new tools and platforms

Preferred qualifications include prior experience in a legal, finance, or professional services environment and experience with bookkeeping software and project management tools such as Asana or Trello.

Salary Information:
The position offers a salary starting from $50,000 per year. The job types available for this role are full-time and part-time, with expected hours of no less than 20 per week.

Benefits:
The position includes a comprehensive benefits package, which consists of:

- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:
The work schedule for this position is Monday to Friday, and the work location is in person at the law firm.

Application Process:
Interested candidates are encouraged to submit their resume and a brief cover letter highlighting their relevant experience and writing skills. If alternative methods of application or screening are required, candidates must approach the employer directly to request assistance.