Management Coordinator in Waukesha, WI

Law Firm

Waukesha, WI

Management Coordinator in Waukesha, WI

Law Firm Non Legal Department

2-3 yrs required

No

Job Title: Management Coordinator

Job Responsibilities:

The Management Coordinator is responsible for providing comprehensive support to the Managing Director of the law firm's Strategies division and the Chief Growth Officer. This position is designed for individuals interested in pursuing careers in public affairs, government relations, or the legal field. The role involves working in a dynamic and fast-paced environment, providing executive support, and handling administrative tasks. Key responsibilities include:

- Managing an active calendar of appointments, agendas, meetings, and travel plans for the Managing Director.
- Composing and preparing highly confidential correspondence.
- Creating and compiling executive and strategy leadership meeting materials and agendas, including PowerPoint presentations and Excel spreadsheets.
- Prioritizing and following up on incoming issues and matters, especially those of a sensitive or confidential nature, requiring the highest level of discretion.
- Collaborating closely with the Managing Director and Strategies Leadership Team to keep them informed and up to date on upcoming commitments and responsibilities.
- Proactively collecting necessary information and data for regularly occurring meetings or projects.
- Prioritizing conflicting needs and meeting aggressive deadlines while maintaining discretion and confidentiality.

Education and Experience Information:

- A Bachelor’s degree is required for this position.
- Preference for candidates with 2 to 3 years of relevant experience.
- Advanced level proficiency in Microsoft applications is necessary.

Additional Requirements:

Adaptability:
- Ability to work 35-45 hours per week.
- Willingness to learn and embrace new skills and best practices as the position evolves and the law firm's needs change.
- Ability to work well under pressure and meet tight deadlines.
- Capability to work independently as well as part of a team.

Collaboration:
- Ability to develop relationships and foster teamwork at all levels within the law firm.

Communication:
- Excellent oral and written communication skills.
- Strong interpersonal skills and the ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
- Ability to manage confidential information and sensitive situations with tact and discretion.

Excellence:
- Strong organizational skills and attention to detail.
- Reliability, flexibility, and adaptability in a team and service-oriented environment.
- Ability to organize, prioritize, and multi-task in a time-sensitive environment while maintaining high standards of work quality.
- Ability to identify and accomplish long and short-term goals, projects, and activities.

Problem Solving Skills:
- Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions.
- Agility to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor.

Professionalism:
- Ability to maintain composure and demonstrate good judgment.

Other:
- Valid authorization to work in the .

Salary Information:

For applicants in the District of Columbia, as required by the Wage Transparency Omnibus Amendment Act of 2023, the annual compensation range for this position in the DC office is between $50,000 and $70,000. Compensation is determined based on qualifications and experience. This position is considered full-time and is therefore eligible to participate in employer-sponsored benefits, including medical, dental, vision, as well as elective/voluntary life, disability, and accident coverage. All full-time employees are eligible to participate in the firm's 401(k) plan.

Equal Employment Opportunity:

The law firm is committed to providing equal employment opportunities and maintaining a workplace free from discrimination based on age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law.

Applicants requiring reasonable accommodation due to a medical condition or disability should contact the Recruiting team to discuss their needs and provide contact information.