Job Title: Legal Administrative Assistant (Business Litigation)
Job Responsibilities:
The Legal Administrative Assistant (LAA) is a crucial member of the Business Litigation LAA team, tasked with producing a variety of work products related to the attorney/client interface. This includes the creation and management of documents, time entries, e-filing, and the assembly of binders. The role also involves coordinating and facilitating travel plans, meetings, electronic and face-to-face communications, handling incoming and outgoing mail and other correspondence, entering expenses, and maintaining files. The LAA must work effectively with a range of professionals, including attorneys, paralegals, staff, and clients.
Essential functions of the role include:
- Legal Administrative Support (75%): Typing and modifying legal documents accurately and within requested timeframes, coordinating complex document preparation, preparing documents for e-filing, managing mail, maintaining both paper and electronic files, managing client calls, coordinating timekeeper calendars, arranging travel and meetings, and updating contact databases.
- Client Billing Coordination (20%): Preparing daily time entries for attorneys, handling expense reimbursement requests, coordinating billing matters with the accounting department, preparing billing letters, and assisting with tracking and monitoring financial arrangements.
- General and Administrative (5%): Demonstrating effective teamwork, assisting other LAAs, cooperating with other departments, and performing other duties as assigned by the core practice group.
Education and Experience Information:
- Required Education & Experience: High School diploma or equivalent, with 3-4 years of LAA (Litigation) experience or equivalent. Strong computer skills in Microsoft Word and Outlook, as well as file document management tools such as iManage Work, are necessary.
- Preferred Education & Experience: College or business school education, prior experience in the assigned practice area(s), strong computer skills, and prior experience in a law firm.
Salary Information:
The job description does not specify salary information, but it mentions that the law firm offers a competitive compensation and benefits package.
Competencies:
- Strong verbal and written communication skills.
- Self-motivated with excellent organizational skills and attention to detail.
- Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
- Strong professional, independent thinking skills with a focus on problem-solving and the ability to offer constructive opinions and creative solutions.
- A team player who motivates and educates other team members.
- Regular and predictable attendance is an essential function of the position.
Supervisory Responsibility:
This position has no supervisory responsibilities.
Travel:
No travel is expected for this position.
Work Environment & Physical Demands:
The role operates in a professional office environment and uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The work environment is fast-paced and may require additional hours to complete tasks. Physical demands include talking, hearing, sitting, using hands and fingers, and occasionally standing, walking, reaching, climbing, balancing, stooping, kneeling, crouching, or crawling. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Vision requirements include close vision.
EEO Statement:
The law firm is an equal employment opportunity (EEO) employer, encouraging qualified minority, female, veteran, disabled, and other diverse candidates to apply. The firm offers a competitive compensation and benefits package and conducts criminal background checks on all individuals offered employment. Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of EEO outreach efforts. All information is requested on a voluntary basis and will be kept confidential. The firm will not discriminate against employees or applicants for discussing or disclosing pay details.
