Job Title: Legal Secretary
Job Responsibilities:
The Legal Secretary is responsible for performing a variety of administrative functions to support lawyers working on projects related to venture financing, mergers & acquisitions, digital technology, and other transactional matters. The responsibilities include:
- Extensive calendar management, scheduling meetings, conference calls, travel arrangements, and organizing events.
- Coordinating and assembling executed agreements, facilitating signings and closings by communicating with clients and third parties.
- Organizing and maintaining documents and deal files, utilizing document management software.
- Serving as the point person for client logistical needs, including handling monthly billing questions and accrual reports.
- Communicating with clients and third parties on behalf of the lawyer team.
- Preparing and formatting documents in Word.
- Coordinating conflict checks and preparing engagement letters.
- Managing and tracking expense reimbursements.
- Providing back-up support to other administrative assistants when needed.
- Overseeing entry and coding of time.
- Reviewing and verifying all invoices for accuracy, ensuring all information is correct and ready to be sent to clients.
- Collaborating with billing to oversee any revisions in a timely manner.
- Performing ad hoc projects and duties as needed.
Education and Experience Information:
- Candidates should have 2-5 years of previous experience supporting multiple professionals, with the ability to keep team members on track with processes, policies, and deadlines in a fast-paced environment.
- A BA Degree is highly preferred.
- Must be reliable, friendly, and positive, with a can-do attitude.
- Strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment.
- Strong writing and research skills are required.
- Exceptional organizational skills and strong attention to detail are essential.
- Strong initiative, self-motivation, and teamwork are necessary.
- Proficiency in Outlook, Word, PowerPoint, and Excel is required.
- Comfort with learning new software programs and online platforms is expected.
- Experience with legal billing software is also a plus.
Salary Information:
The base annual pay range for this role is between $75,000-$86,000. The base pay offered will vary and depend on skills and qualifications, experience, location, and will also take into account internal equity. A full range of medical, financial, and/or other benefits dependent on the position will also be offered.
Additional Information:
The law firm is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or any other protected classes or characteristic protected under applicable federal, state, or local law.
Applicants may request accommodations needed to participate in the application process, consistent with the American Disabilities Act.
This employer will use E-Verify to confirm work authorization and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I-9. If the government cannot confirm work authorization, the employer is required to provide written instructions and an opportunity to contact SSA and/or DHS before taking adverse action, including terminating employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.
