Legal Staff Other in Richmond, VA

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Law Firm

Richmond, VA

Legal Staff Other in Richmond, VA

Legal Staff

Min 5 yrs required

No

Job Title: Practice Manager - Financial Services

Job Responsibilities:

1. Lawyer Performance:
- Monitor lawyer workloads, billable hours, productivity, and time entry compliance.
- Escalate material anomalies or concerns to the attention of the Department Chair routinely.
- Ensure follow-up on action items.

2. Financial Performance:
- Partner with the department financial advisor to stay informed of key performance indicators.
- Provide guidance to the Department Chair with insights to assist in managing the department.
- Oversee accounts receivable, unbilled time, and collections proactively.
- Escalate material concerns to the Department Chair.
- Liaise with the Department Chair, finance and accounting team, and department lawyers to resolve matter, billing, or process issues.
- Follow up to ensure completion of action items undertaken by department lawyers.

3. Matter Intake:
- Review and approve routine client and matter intake, conflicts issues, and billing rate exceptions.
- Research and escalate issues to the Department Chair, as appropriate.

4. Marketing/Business Development and Department Expenses:
- Liaise with the marketing and business development team to develop department annual budgets.
- Approve proposed expenditures for marketing/business development in conjunction with the Department Chair.
- Partner with the finance and accounting team to set annual budgets for interoffice travel and department meetings in conjunction with the Department Chair.
- Track department spending against budgets and perform necessary after-action reporting with the marketing and business development team.
- Review and approve expense reports and vendor invoices and escalate to the Department Chair as needed.

5. Department Communications and Events:
- Liaise with the law firm’s administrative departments on behalf of the Department Chair to ensure department priorities and needs are met.
- Facilitate department meetings, projects, and events in conjunction with the Department Chair.
- Serve as a hub for communications between the Department Chair and department members.
- Coordinate with the Department Chair’s practice assistant and assist as requested in managing the Department Chair’s calendar and coordinating department travel.

Education and Experience Information:

- Bachelor’s degree and five years of relevant experience with a record of achievement and increasing responsibility.
- Direct experience in a law firm or professional services environment is preferred.
- Highly organized with an ability to prioritize, multi-task, and meet deadlines.
- Ability to work comfortably with all levels of lawyers and professional staff.
- Emphasis on client service.
- Strong written and verbal communication skills.
- Must work well under pressure, be a problem-solver, and a team player.

Salary Information:

- The text does not provide specific salary information.

May 19, 2025
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