Law Firm
Atlanta, GA
Legal Staff Marketing in Atlanta, GA
Legal Staff
2-3 yrs required
No
Job Title: Proposal Coordinator
Job Responsibilities:
The Proposal Coordinator is a vital member of the law firm's Business Development and Marketing Department, playing a key role in the development of client proposals and pitches, the implementation of client development initiatives, and other projects related to securing new business. Responsibilities include:
- Preparing responses to client Requests for Proposals (RFPs) and Requests for Information (RFIs), from initial planning to final production and delivery.
- Analyzing and assisting with solicitation requirements, preparing proposal plans that include necessary components such as graphics, biographies, and narratives, and outlining tasks, schedules, and responsibilities.
- Collaborating with the Associate Director – Pitch & Pursuits, Sr. Proposal Coordinator, Business Development teams, and lawyers to develop pursuit win strategies, define and articulate the value proposition, and produce professional proposals and related client materials.
- Crafting new content, including custom cover letters, executive summaries, and capabilities statements on a proposal-by-proposal basis.
- Coordinating with other marketing team members as needed to produce required proposal deliverables.
- Working with other law firm departments as necessary to prepare responses for pitches, proposals, questionnaires, and surveys.
- Researching prospective clients and opportunities to tailor proposal messaging and related capture strategies effectively with the Research team.
- Ensuring the firm's production and quality control processes are followed for all proposal submittals.
- Upholding the firm's brand standards to ensure a strong brand presence in all marketing deliverables.
- Writing/editing stock marketing materials, including case descriptions and attorney biographies.
- Maintaining a library of commonly used proposal content in accordance with a regular update schedule.
- Updating Dynamics as necessary according to proposal and client pitch activity and training other department members in the process for logging pitches and proposals into Dynamics.
- Using Dynamics dashboards and other reporting tools to prepare weekly reports and respond to requests for pitch and proposal statistics.
- Performing other writing and client research duties as assigned.
- Supporting the global process for Legal Directory Submissions, including Chambers and Legal 500.
Education and Experience Information:
To successfully perform the duties of this job, an individual must meet the following requirements:
- A Bachelor’s degree in Marketing, Business Administration, or a related field; or equivalent work experience in marketing or business development.
- A minimum of two (2) years’ experience in a professional services firm is required, preferably in marketing.
- Possess 2-3 years of work experience, preferably for other professional services firms.
- Demonstrated excellent writing and organizational skills.
- Ability to deal professionally with both internal and external clients at all levels.
- Ability to effectively and respectfully communicate with lawyers, management, staff, and clients through oral and written correspondence, surveys, memos, etc.
- Proven project management, organizational, and planning skills with the ability to prioritize multiple tasks and projects and meet deadlines.
- Ability to work well under pressure with flexibility and adaptability to changing work priorities, workflow, and work assignments.
- Capability to work a flexible schedule to accommodate projects as needed.
- Ability to diplomatically provide answers, pushback, or question those in authority for greater clarity or more information, if needed.
- Demonstrated knowledge and skill in Word, PowerPoint, and Excel.
- Proven ability to think creatively, using good judgment and decision-making capabilities.
- Proven ability to concentrate on the details of executing projects once the big picture has been identified by upper management.
- The ability to regularly report to work on the days and times scheduled.
Salary Information:
The text does not provide specific salary information for the Proposal Coordinator position.
Additional Information:
Travel is not required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills of the employee. Duties and responsibilities may change at any time with or without notice.
The law firm is an equal opportunity employer, and it participates in E-Verify and adheres to the Right to Work regulations.
Jun 20, 2025
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May 06, 2025
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