Job Title:
Litigation Secretary
Job Responsibilities:
The Litigation Secretary at the law firm is responsible for providing complex and specialized secretarial and clerical support to assigned attorneys and paralegals. The specific duties and responsibilities include, but are not limited to:
- Managing, organizing, and maintaining all documents and pleadings up to date in iManage and a shared M drive.
- Maintaining attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court-related deadlines to team members.
- Communicating with the docket department for all litigation-related deadlines.
- Redlining documents using the Litera program.
- Drafting pleading and discovery documents to support timekeepers and case team, which may include creating a master caption, drafting a shell notice, shell declaration, shell proposed order, and proof of service.
- Arranging for court filings and service of documents; electronically filing and serving documents required by state, Federal, and local rules.
- Arranging and coordinating with a vendor for Service of Process of new complaints and subpoenas.
- Arranging and coordinating with a vendor to provide courtesy and/or chambers copies after a filing.
- Handling Attorney Admissions to Various Courts (California, Washington State, NY, etc.).
- Coordinating and requesting court reporters and videographers for depositions and court hearings.
- Assisting with deposition exhibits preparation.
- Assisting, drafting, and coordinating service of subpoenas.
- Proofreading documents.
- Conducting basic legal research.
- Assisting with documents to DocuSign.
- Maintaining good client relationships for attorneys.
- Assisting other team timekeepers, as needed.
- Preparing New Business Forms for new and existing clients, conflict sheets, and drafting engagement and waiver letters.
Education and Experience:
Required:
- After orientation at the law firm, exhibit proficiency in the Microsoft Office suite, iManage, and other firm applications.
- Available to work overtime, as required.
- Fast and accurate typing.
Preferred:
- Previous business/corporate secretarial experience.
- College degree or business college certificate.
Competencies:
- Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines, and maintain flexibility with work assignments (including changes in attorney/paralegal assignments) and work schedule.
- Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary.
- Must demonstrate initiative, diplomacy, and tact.
- Possess excellent written, communication, and proofreading skills with attention to detail.
- Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel, and others.
- Reliable, committed, and punctual.
Salary Information:
The law firm offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. The expected hourly pay range for this position with a work schedule of hours per week is - ($70, - $99, annually). Please note that the final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate.
Benefits:
The law firm offers a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults, and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short-term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. The firm provides generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about the many benefits and resources.
